Executive Assistant, Aps Level 4, National

**Job no**: 513595

**Employment type**: Non-Ongoing - Specified Term, Ongoing

**Location**: Sydney

**Categories**: APS Level 4, Administration

**About the department**:
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

**About the National Measurement Institute**:
The National Measurement Institute (NMI) is the Australian Government’s national measurement authority. We play an important role in the Australian economy. NMI does this by leading, maintaining and regulating Australia’s measurement system.

We deliver world-class measurement products, advice and client services. NMI also administers the regulatory framework for measurement. Our national measurement standards are internationally recognised. We work to enhance and maintain these standards.

We value the different skills, knowledge and perspectives our employees bring. NMI provides all employees with learning and development opportunities. We work to give everyone an equal opportunity to contribute and progress.

**About the team**:
The Chemical and Biological Metrology Branch provides measurement standards such as certified reference materials. These include pure chemicals, gas standards, matrix materials and DNA standards. The branch also co-ordinates proficiency testing programs to assist laboratories assess their ongoing quality and performance. The branch houses three of Australia’s national testing laboratories for anti-doping, forensic drugs and ultra-trace analysis. The branch delivers services across all of these fields and carries out research and development to enhance our capabilities in line with national and international requirements.

**What’s in it for you?**

Working at NMI means you are joining one of the world leaders in measurement science. NMI has a diverse range of roles and priorities that will enable you to learn new skills and expand your career in interesting and exciting ways. As part of the department, employees at NMI are covered by the relevant enterprise agreement and benefits include:

- 15.4% employer superannuation contribution
- 4 weeks annual leave per year
- 18 days paid personal leave per year
- maternity and paternity leave
- a vacation care subsidy
- $200 healthy lifestyle subsidy
- flexible working arrangements such as teleworking, part time and job sharing where possible
- salary packaging which allows you to make certain payments
- using your pre-tax salary
- access to study assistance
- access to staff counselling services.

As the EA to the branch, you will work on a wide range of tasks from secretariat support, event planning, assisting with procurements, recruitment administration, compliance reporting, problem solving and other daily administrative tasks.

You will:

- have excellent communication skills, with strong attention to detail,
- be proactive with the ability to manage multiple demands and adapt to changing priorities,
- be highly motivated and organised, with the ability to achieve results
- be able to work with limited supervision as well as contributing as part of a team,
- have very good interpersonal skills - acting professionally, reliably and with discretion and integrity

**What you will do**:
The Executive Assistant’s (EA) primary role is to provide executive assistance and administrative support to the General Manager of the Chemical & Biological Metrology Branch of NMI and to other senior staff within the branch. In this role, the EA may also provide general support to various NMI branches and/or sections, when required. The EA is responsible for the delivery of timely, efficient and effective high-level administration and executive assistance.

Key tasks include:

- assisting with the coordination of meetings and provision of secretariat support, including management of actions,
- assisting with events co-ordination, domestic and international travel and other logistics,
- assisting with financial administration, including procurements, invoicing etc,
- Assisting with HR co-ordination including recruitment administration,
- liaison with NMI and DISR colleagues in dealing with administrative tasks and information requests,
- collaborating with the General Manager and management team to deliver communication materials e.g. presentations, videos, web content and publication management,
- maintaining and updating administrative practices, systems, and procedures to improve efficiency and service delivery,
- carrying out a range of other administrative dutie