Records and Contract Management Officer

EMPLOYMENT TYPE - Ongoing Full time

LOCATION - ACT

AFP BAND & SALARY - Band 06, $102,927.00 - $113,563.00

JOB REFERENCE NUMBER - 12725

This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.

We recognise your contribution to our workforce and offer generous remuneration and conditions including:
Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
4 extra mandatory leave rest days per year
18 days of paid personal leave per year
Generous superannuation of 15.4%
16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
Flexible and hybrid working arrangement that provides work/life balance
Health & wellbeing services - with a focus on early intervention, education and prevention
Access to ongoing training and professional development opportunities
What is the role?

There are a number of projects within the RMU space occurring over the next 6-12 months, including involvement in the implementation of the AFP’s first digital records management system (DRMS) by AFP’s Information Management Team and the release of a Records Management Services tender. There are over a million physical records registered in the current system, approximately 800,000 of which are at stored at Hume.

As a Team Member in the AFP you will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.

What will you do?

The RMU Team Member will demonstrate capability in line with the AFP's Band 6 Work Level Standards across the following requirements and responsibilities:
**Contract management including**:
Payment of monthly invoices and monitoring contract budgets
Drafting contract variations and preparing associated documentation
Monthly accrual journals and other financial tasks
Managing the day-to-day contractors e.g. up-to-date iAspire course completions, security clearances, finger printing, COVID vaccinations status, on-boarding and off-boarding when required
Complete weekly, monthly and biannual reporting requirements
Development of standard operating procedures, check lists, forms, and templates to ensure RMU remains contemporary
Monitoring team inbox enquiries and responding where able to or collaborating with TL when providing advice
Understanding of the importance of records and information management
Assist and/or take the lead in a number of team projects to support AFP business
Have high level communication skills and ability to foster and maintain relationships with various stakeholders
Performing a range of office management activities
Essential Requirements
A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
Has contemporary knowledge and experience relevant to the role.
Demonstrated ability with a high level of accuracy, in proof reading documents and analysing/reconciling monthly invoices & contract costings
Ability to manage competing priorities and sometimes multiple tasks simultaneously
Exceptional customer service/people skills
Desirable Requirements
Knowledge of the Archive Act and general records management principles
Financial aptitude due to administration of contract payments
Contract management experience
Additional Information

The role is located in Canberra, ACT. If the successful applicant is not in Canberra, they must be willing to relocate to Canberra. This role is not suited to remote working and a remote working arrangement will therefore not be considered on this occasion.

Selection Criteria
Achieve results
Communicates with influence
Contributes to strategic thinking
Cultivates productive working relationships
Shows personal drive and integrity
Application

Please submit the following documents via our Jobs portal prior to the closing date and time:
Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previou