Executive Assistant

**Posted**:
03/06/2025

**Closing Date**:
02/07/2025

**Job Type**:
Permanent - Full Time

**Location**:
NSW - North Ryde

**Job Category**:
Administration

We’ve been proudly bringing joy to tables and smiles to faces with the delicious food we’ve been crafting for over 100 years. A large part of our strong growth and success is because we're always looking for new ways to do things and thinking about how we can create a better, more sustainable future world together. Our success as an industry leader in providing deliciously good food means we can continue to invest in our future as we work towards becoming Australia and New Zealand’s first choice for poultry.

Job Description

**Your opportunity to join our team at North Ryde**

If you excel in fast-paced environments, embrace change with a positive attitude, and are committed to delivering seamless support at all levels, we would love to hear from you.

**Key responsibilities**:

- Provide complex diary management for multiple Executives, including resolving scheduling conflicts, preparing agendas when required, and sourcing relevant documents ahead of meetings
- Coordinate and book meetings, calls, and Microsoft Teams meetings, both internally and externally
- Plan and book domestic and international travel, including flights, accommodation, car rentals, transfers, visas, and on-site meeting rooms
- Manage confidential documents and correspondence with discretion
- Schedule meetings for Executives at various locations (North Ryde, interstate offices, or external venues), managing all logistics including invitations, agendas, catering, flights, and accommodation etc., such as Weekly/Monthly/Quarterly department related meetings, conferences, events as required
- Support Executive teams with tasks such as coordinating customer and stakeholder meetings, scheduling training sessions, and arranging international travel for department team members. Liaise with the CFO for travel-related expense approvals when required
- Process and submit expense claims for Executives and approve team expenses on their behalf, ensuring compliance with Inghams' policy
- Organise catering and room setup for meetings as needed
- Collaborate with the broader Admin/EA team and provide backup support when necessary
- Provide project coordination support when requested by Executives, contributing to project success through cross-functional collaboration and alignment with the Inghams Way behaviours to ensure timely and high-quality outcomes

**Key requirements**:

- Proven Executive Support including 5 + years’ experience providing high-level administrative support to senior leadership including complex calendar management, meeting coordination, and communication handling
- A positive and flexible attitude, approaching every challenge with a can-do spirit, ready to roll your sleeves up and support where needed
- Strong interpersonal and business relationship skills
- Excellent communicator, able to handle communications with professionalism and clarity
- Confident and comfortable working autonomously and as part of a team
- Excellent organisation skills with the ability to manage conflicting priorities and stay one step ahead, anticipating needs before they arise
- Experience booking interstate and international travel and logistics
- Advanced in MS Office - Word, Excel, PowerPoint, Outlook and Teams
- Concur experience (or similar) for expense management and experience using ADP (preferred not essential)

We’re looking for people who are curious, caring, courageous and committed to join us; people who want to contribute their best work every single day and continue delivering deliciously good food that’s Always Good