Executive Support Officer

**About the Department**

The Department of Education (DE) leads the delivery of education and development services to children and students both directly through government schools and indirectly through the regulation and funding of early childhood services and non-government schools.

**About the Division**

The Conduct and Integrity Division provides expert advice and support to Victorian government school principals and other people managers in the Department of Education on managing employee conduct and performance including child safety concerns and fraud and corruption. The Division has been expanding and it's an exciting time to join.

**There are four branches within the Division**:

- Preliminary Investigations Branch
- Child Safety and Integrity (Policy and Operations) Branch
- Child Safety Investigations Branch
- Child Safety and Fraud Investigations Branch.

The Division leads critical functions with respect to both school and corporate employees and operations:

- child safety misconduct and reportable conduct investigations, including notifications to the Commission for Children and Young People (CCYP) under the Reportable Conduct Scheme in relation to departmental employees and others engaged in departmental workplaces and notifications to the Disability Worker Regulation Commission
- fraud and corruption investigations, including mandatory reporting to the Independent Broad-based Anti-corruption Commission (IBAC) and public interest disclosures
- developing and maintaining the department's guidelines on managing complaints, misconduct and unsatisfactory performance for the government teaching service and the public service
- providing expert advice and support to principals and people managers to manage allegations of misconduct, unsatisfactory performance, fitness for duty and
- expert advice and management of fraud and corruption, conflict of interest, and integrity performance monitoring and reporting
- pre-employment screening, and expert advice on suitability for employment and management of the department's Employment Limitation policy
- managing relationships with oversight and integrity bodies (including the Victorian Institute of Teaching, CCYP, IBAC, Victorian Ombudsman and the Victorian Public Sector Commission)
- capability building and training activities aimed at increasing staff confidence to prevent, speak up, identify and respond to inappropriate behaviour, reportable conduct and misconduct
- strengthening avenues for staff to speak up about inappropriate behaviour and misconduct
- driving behavioural and system change to build a stronger culture of integrity in the department.

**About the Role**

The Executive Support Officer role is to provide timely and high-quality support for the Directors within the Conduct and Integrity Division. Showing initiative, forward planning and anticipating the needs of the Executive leadership team is paramount.

Supporting two Directors - the Director, Preliminary Investigations and Director, Child Safety and Integrity (Policy and Operations) - the Executive Support Officer will:

- ; provide high-level administrative support, including independent diary management, scheduling meetings, booking meeting rooms, collation and preparation of meeting papers
- ; coordinate and manage recruitment functions across branches on behalf of the Directors and Managers, including the onboarding of new staff
- ; assist in the preparation of reports
- ; organise payment of invoices, raise purchase orders using the Department's electronic purchasing system
- ; think innovatively in identifying and anticipating the needs of the Executive leadership team as they develop and implement new processes to meet the new demands in an environment of change
- ; prepare and/or provide quality assurance of staffing and procurement requests for executive-level approval
- ; engage in or manage a range of projects relevant to the activities of the Executive leadership team and the broader division
- ; coordinate a range of division activities and undertaking other duties as required.

**About You**

The successful applicant will demonstrate high-level interpersonal, integrity and confidentiality skills, including the capacity to manage the relationship interface on behalf of the Directors with a wide range of internal and external stakeholders. Showing initiative, forward planning and anticipating needs of executives, managers and staff is critical, as is displaying diplomacy and discretion at all times.

**How to apply**

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria.

**Further Information**

For more details regarding this position please see attached position description.

Applicants requiring adjustments can contact the nominated contact person.

Preferred applicants may be re