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Group Executive Assistant

2 weeks ago

Sydney, Australia Novartis Full time

Your responsibilities include, but not limited to:

- As Group Executive Assistant you will have strong administrative experience with a high sense of urgency and ability to communicate with multiple internal and external stakeholders on behalf of the Innovative Medicines Leadership Team. This role offers a great opportunity to gain experience, responsibility, and exposure to multiple areas, both locally, regionally and globally.
- Your Executive Assistant responsibilities include, but are not limited to:
- Administrative support to 5 IM Leadership team members daily, including coordinate travel, meetings, diary management, and external customer engagements
- Provide briefings to your leaders on critical issues & events across the week ensuring prepared for priority meetings
- Manage pro-active diary management, including field visits, scheduling internal and external meetings, staff lunches and monthly meetings, organization of teleconferences, VCs etc.
- Anticipate needs to ensure efficiencies in day-to-day activities.
- Attend leadership team meetings, take minutes/follow up where necessary

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**
- What you’ll bring to the role:
- Commercial and operational/administrative experience to senior executives
- Strong interpersonal skills, networking, influencing and negotiation
- Ability to build rapid relationships with key stakeholders and influencers
- Fast learner with the ability to drive change across the organization
- Team player and proactive ‘can do’ attitude
- Strong communication skills, conflict resolution and stakeholder management skills.
- Excellent interpersonal skills; demonstrated effective listening and questioning skills

Why Novartis?
- 766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
- We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
- We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying
- Imagine what you could do here at Novartis**Division**
- PHARMA

**Business Unit**
- AMAC

**Country**
- Australia

**Work Location**
- Sydney

**Company/Legal Entity**
- AU Pharma Pty Ltd

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- No