Administration Coordinator

6 days ago

Sunshine West, Australia Exceptional Care For You Full time

_REPORTS TO _ Business Manager
- Purpose of role_

To co-ordinate and facilitate administrative functions within the organization, whilst providing personal assistance to the Director.
- Main duties and responsibilities_
- To develop excellent professional relationships with the administrative team
- To work respectfully and collaboratively with the Management team
- To co-ordinate the daily functions of the administration team ensuring respectful and productive work practices
- To manage the booking of facilities and assist with meeting the needs of external users as required
- To organize catering as required for internal and external events.
- Ultimately responsible for ensuring rostering is done as required according to company guidelines
- To ensure professional behavior at all times both in person, via phone and in any other communication form with staff and external stakeholders.
- To provide assistance as required with staff training.
- To manage payment of accounts as outlined by the Director
- To review and approve timesheets in an efficient and accurate manner
- To create and send invoices weekly
- To assist the Director as required with administrative tasks
- To co-ordinate any in office events or promotional events
- To assist with external promotional events

**Person Specification**
- **What you will need to succeed**_
- Proven experience in a team / office administrator position
- Experience in NDIS administration position
- Experience with xero - essential
- Excellent communication and interpersonal skills
- Strong problem solving skills in busy fluid workplace
- Full working rights in Australia
- Ability to fulfill the requirements of a fulltime position
- Ability to work across varying tasks
- Exceptional time management and organizational skills
- Experience in NDIS staff / client management software
- Strong customer service focus
- Excellent attention to detail
- Strong work ethic
- Positive, can do attitude
- _Teamwork:_ willingness to assist and support others as required and share positive relationships with all team members.
- **Personal attributes**_
- Professional approach.
- Ability to work under pressure.
- Organisational and time management skills.
- Excellent attention to detail.
- Confident manner.
- Positive approach to change
- Excellent interpersonal skills
- Positive contribution to team environments
- Professional presentation
- **Other Requirements**_
- NDIS Worker Screening Check
- Current Driver’s License
- Current Employee Working With Children Check
- Immunisations as per Organisation’s requirements

**WORK ATTENDANCE**

This position is a full time position with start and finish times to be negotiated with The Director.

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.

Pay: $65,000.00 - $75,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Xero: 1 year (required)
- Administration: 4 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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