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Group Executive Assistant

2 weeks ago

Sydney, Australia PARTALE Full time

Newly created position in a well-respected Certified B-Corporation company.
- A vitial role that provides far-reaching support to a highly engaged, welcoming and ambitous global team.
- Ample opportunity to collaborate widely, work on a diverse range of projects and tasks, identify areas of improvement and contribute greatly to a growing business.

About Armadillo
Armadillo is a truly sustainable company - for the good of the world we live in and all who journey with us. Our rugs lie lightly on this earth. Founded in 2009 we are an Australian born company, with showrooms in Sydney, Melbourne, Brisbane, Los Angeles, New York and San Francisco.
Our rugs are handcrafted by artisans in India, Nepal and Turkey using natural materials and energy-efficient processes, designed to counteract today’s throwaway culture and stand the test of time. As a certified B Corp, we hold ourselves to the highest standards of sustainability, social responsibility and transparency.
To us, giving back is the only way forward. We donate 10% of net profits from each rug sold to The Armadillo Foundation, the philanthropic arm of our business, which is dedicated to improving lives in underprivileged communities through education, health care and environmental initiatives.

About the Opportunity

The Group EA will provide overarching support to the Managing Director (Sydney), the Founders (based in London and Adelaide) and the Senior Leadership Team (Australia and USA) on a daily basis. With a strong focus on project management, meeting and agenda management, road mapping, executive presentation and report preparation and cross-departmental communication, the Group EA keeps the overall leadership team accountable, focused and organised throughout the year. When the Managing Director is travelling, the Group EA will assist in progressing key deliverables and project work in their absence.
We are proud to be a global team and business with team members based across Australia, America and the UK. As Group EA, your ability to connect colleagues, convey information and widely support a geographically diverse team will be essential.

**Key Responsibilities**:

- Exec/Advisory Board meeting and agenda manangement. Management of WIP/meeting scheduling, note taking, reports and associated follow-up actions for several stakeholders.
- Senior Leadership Team conduit/accountability.
- Advisory Board Secretary responsibilities.
- Project management responsibilities in an ad-hoc manner. Assist in creating and managing several project timelines, roadmaps and company calendars.
- Executive server filing management.
- Executive group diary management.
- Executive and staff domestic and international travel management.
- Executive presentation and report preparation.
- Collection of data for ad-hoc monthly/quarterly reporting to key stakeholders.
- High administrative support including the management of highly confidential documents.
- Assistance with the objectives, projects and workload associated with our Purpose department.
- Policy drafting, document creation and file management to a high degree of accuracy and efficiency.
- Property management (lease renewals, repairs etc) where required and across all locations gloablly.
- Offsite team event management and organisation in partnership with the Managing Director. There may be opportunities to assist in the planning and execution of team events, meetings or training in Australia and the US.
- People & Culture initiatives assistance (eg Pulse Surveys).
- Assist with the onboarding, new employee set up and induction of team members. Collaborate with relevant stakeholders to ensure system access is granted, key details are collected and an onboarding schedule is adhered to.
- Staff birthday & client Christmas gifting (Australia).
- Sydney office supplies ordering and general office management/coordination responsibilities as and when needed (up to and including light cleaning duties of meeting rooms and shared spaces.

Who are you?
- Ability to effectively and efficiently multitask and prioritise tasks.
- Excellent time management skills.
- Well-developed organisational skills that can assist in coordinating wider teams and encourage collaboration.
- First class attention to detail.
- Fantastic interpersonal skill sets and the ability to form relationships, gain trust, maintain transparent communication and assist with broader People and Culture initiatives.
- Excellent verbal and written communication skills.
- Professional discretion.
- Bright and cheerful approach to work and a commitment to uphold Armadillo's cultural principals of Passion, Commitment, Respect, Synergy and Integrity.
- Enthusiastic & forward thinking.

Joining Our Team
Our people have made Armadillo the brand it is today and as such, we have created a supportive and stimulating environment that nurtures the personal and professional growth of employees at all levels. We embrace fair workplace practices, equal employment opportunit