P-12 Sports Administrator

Elite Girls School
- Fixed Term Contract
- Support team culture

**THE POSITION**

The P-12 Sports Administrator is responsible in the first instance to the Director of Sport and ultimately the CEO and Executive Principal.

The P-12 Sports Administrator has varied responsibilities including all Interschool sport, Representative Sport and Inter-house Primary and Secondary Carnivals (Swimming, Cross Country and Athletics).

All staff need to be supportive of the values, Christian ethos and Ethical Statement of this Uniting Church Day school for girls from P-12.

**DUTIES AND RESPONSIBILITIES**
- The duties of the Part-time Administrator (_P-12 Sport_) include:_

**P-12 Sport Responsibilities**
- Assist the MBC Director of Sport with daily administration tasks.
- General word processing, scanning and copying
- Book and maintain the facilities booking system for sports training.
- Assist pre setup for the running of Interhouse carnivals (eg, paperwork, ground setup etc.)
- Attendance is required at all Interhouse carnivals Swimming, Cross Country and Athletics
- Maintain and update all records for QGSSSA, Andrews Cup and Club sporting teams sporting teams, District / Met East / State and National representatives and data entering into Co-curricular
- Assist maintaining records for Junior/Senior Sportswoman for Primary and Secondary
- Maintain schedule of training times/days for the MBC Waller Centre, Oval and Courts
- Collating paperwork, advertising on Mobile Phone App Weekly Bulletin and Daily Notices, and sending nominations for Composite/Lytton District and Metropolitan East sporting trials
- Updating Clipboard as needed (e.g. team lists, schedules etc).
- Collate and monitor attendance rolls and bus lists
- Checking database for payment of money for sporting activities
- Attending Sporting Events when required to assist
- Assist with the organisation of sporting tours when required

**Sports Awards Evening**
- Manage facility bookings
- Coordinate setup and pack down of the event
- Communicate information to parents, including invitations for trophy winners, updates on the app, and weekly bulletin notifications
- Oversee ticket bookings for parents
- Compile trophy winner names and organise awards
- Place orders for trophies, confirm timing, and coordinate collection
- Assistance With:

- Cross-check trophy names for accuracy and correct spelling
- Arrange trophies for presentation on the day of the event

**Equipment Management**
- Order equipment as required
- Unpack, mark and store equipment
- Assist coordinators with equipment requirements for their sport
- Tidy equipment storage areas as needed
- Advise Facilities of any maintenance, safety issues relating to equipment or plant

**General**
- Tidy, distribute to relevant areas and dispose of lost property
- Order and distribute coach’s shirts as needed
- Check of the First Aid kit situated in the MBC Sports hall and liaising with College Nurse for supplies
- Other duties as directed by the Director of Sport

**SKILLS AND ABILITIES**
- The requirements listed below are representative of the knowledge, skill, and/or ability required:_
- Ability to work as a member of a team.
- Ability to work without direct supervision.
- Ability to demonstrate IT competency.
- Ability to communicate effectively with all staff.
- Efficient and effective time management skills.
- A cheerful disposition.

**EDUCATION AND/OR EXPERIENCE**
- Qualifications from TAFE, Business College or a recognized training provider, or related work experience and/or training; or equivalent combination of education and experience.

**CERTIFICATES, LICENSES, REGISTRATIONS**
- Working with Children Suitability Card is essential.
- Certificate III or IV in Education would be desirable but not essential.

**CONDITIONS AND SALARY**
- Fixed Term - 38 hours per week, Term-time + 2 weeks
- School Officer Classification Level 4 as per the _Moreton Bay College Enterprise Agreement._
- a current CV that clearly details experience, particularly in relation to the above skills and abilities;
- any additional information you may wish to submit; and
- the names and contact details of two professional referees.

**Please note**:
All applicants must declare:

- any pre-existing injuries or medical conditions that would prevent you from performing this job
- any criminal convictions
- that all information supplied is accurate and complete

**Applications close 9am, Thursday, 16 January 2025**

**Please note: only those applicants shortlisted will be contacted after the closing date.