Administration Officer

2 days ago


Hindmarsh, Australia Maxima Full time

Join a well-established, highly professional, and friendly team
- Temporary opportunity with view to permanency

Maxima is a community organisation supporting people in their pursuit of meaningful and fulfilling work and our community spirit underpins our corporate philosophy. We are a not-for-profit organisation.

As a leading Group Training Organisation, Maxima manages the recruitment, placement and ongoing support of apprentices and trainees on behalf of our host employers. We have built 35 years’ experience employing apprentices and trainees across diverse industries, and currently employ more than 650 apprentices and trainees nationally.

**About the Role**:
Develop your administration expertise and promote operations efficiency in our collaborative team. This role is mainly responsible for provision of Group Training administration support in accordance with Maxima’s policies and procedures, work instructions and quality framework.
- Provision of exceptional customer service to internal and external customers
- Support Group Training Consultants with timely and accurate administration
- Data entry and maintenance of Maxima data management systems
- Ensure accuracy of information processed on training contracts, State Training Authority (STA) forms, Australian Apprentice and Host Employer letters
- Generate and process Australian Apprentice completions, suspensions, terminations, and changes of Host, including all relevant data entry, forms, letters, and paperwork
- Providing back up reception support as required
- Provide organisation and minute taking of staff meetings

**About You**:

- Current driver’s license
- Current Police clearance and Working with Children Check or willing to obtain
- Strong interpersonal skills with sound verbal and written communication skills
- Resilient and results oriented
- Highly motivated and enthusiastic
- Detail conscious with effective planning and prioritisation skills
- Minimum 3 years recent experience in GTO, RTO or ANP administration environment (desired but not essential
- Certificate III or higher in Business (desired but not essential)

Maxima are committed to advancing workforce diversity and inclusion for all.

Aboriginal Torres Strait Islander and People Living With Disability are encouraged to apply.



  • Hindmarsh, Australia SA Government -DEPARTMENT FOR EDUCATION Full time

    **Department for Education** **Job reference**: 656566 **Location**: 5007 - HINDMARSH **Job status**: Ongoing **Eligibility**: Open to Everyone **Why work with us**: Every child and young person deserves a great education. We have a strategy that aims to unlock every child’s potential now and into the future, one that in partnership with learners,...


  • Hindmarsh, Australia Maxima Full time

    Maxima is a community organisation supporting people in their pursuit of meaningful and fulfilling work and our community spirit underpins our corporate philosophy. We are a not-for-profit organisation. As a leading Group Training Organisation (GTO), Maxima manages the recruitment, placement and ongoing support of apprentices and trainees on behalf of Host...


  • Hindmarsh, Australia Employment Group Full time

    Immediate opportunity for an experienced Accounts / Administrator. 9-day fortnight, every second Friday off! Temporary position with the view to progress to permanent. **What we are looking for**: This is a immediate opportunity for an experienced general accounts / administrator, ideally with experience using Xero, they also use Simpro, but can train on...


  • Hindmarsh Island, South Australia SA Electrical and Gas Centre Full time $51,313 - $82,966 per year

    Marketing and Administrative OfficerAbout the RoleAs a Marketing and Administrative Officer, you will play a vital role in managing our marketing and communication activities, while also supporting the smooth operation of our business. This is an excellent opportunity to showcase your creativity and organisational skills by leading end-to-end marketing...


  • Hindmarsh, Australia Maxima Full time

    Love variety in your working day? Looking to establish a business career? Join Maxima and Educators SA in a traineeship today! Educators SA are a registered charity who advocate for all educators in SA across various industries and levels. They are committed to ensuring that each voice is heard, and that high quality training is provided to create a...

  • Office Coordinator

    4 days ago


    Hindmarsh, Australia Enhanced Lifestyles Full time

    We are currently seeking an Full-Time Office Coordinator to become part of our Adelaide office team. The role requires versatility, as you will be responsible for various tasks including managing reception, handling administrative duties, providing excellent customer service to all visitors to the organisation, both in person and over the phone, and...


  • Hindmarsh, Australia SA Government -DEPARTMENT FOR EDUCATION Full time

    **Department for Education** **Job reference**: 664652 **Location**: 5007 - HINDMARSH **Job status**: Ongoing **Eligibility**: Open to Everyone **Why work with us**: Every child and young person deserves a great education. We have a strategy that aims to unlock every child’s potential now and into the future, one that in partnership with learners,...


  • Hindmarsh, Australia Australian Green Clean Full time

    Major events - Closely knit, high performing team - Passionate about working with the best systems & technology **About the Role** **Key Duties & Responsibilities** - Closely support the Events Coordinator with various tasks to deliver services to major Events & Festivals - Assist in preparing & updating Project Plans and Implementation Schedules - Assist...


  • Hindmarsh, Australia Australian Green Clean Full time

    **About the Role** Australian Green Clean currently has an exciting opportunity for a switched on & savvy Administration/Finance Assistant to join our Head Office in Hindmarsh. This is a newly created role to support our finance team. This role requires an applicant to have a high attention to detail, along with a ‘Make it Happen’ attitude and...

  • Office Coordinator

    2 days ago


    Hindmarsh, Australia Enhanced Lifestyles Full time

    **Key Responsibilities**: Reception: - Handle all incoming calls and greeting visitors while directing them to the appropriate person or department. - Managing and scheduling board room bookings. - Receiving and distributing incoming mail and packages - Managing outgoing mail and courier bookings - Maintaining an organised and tidy reception area -...