Assistant Director

EL 1 - $120,290 - $129,379 per annum plus superannuation
- Portfolio Strategy Division
- Canberra, ACT

**Who we are**
The Portfolio Strategy Division is the department's central policy area. The division supports our ministers and the department to engage with the complex cross-cutting policy challenges in Australian climate, energy, environment and water policy. We lead on the Cabinet and Budget processes, strategic policy, First Nations policy, whole-of-portfolio projects, and work to build the department's policy capability.

The Ministerial Liaison and Governance Branch is responsible for managing the workflow between the department and the responsible portfolio Ministers, as well as providing them with practical support arrangements. A key deliverable is to establish and maintain strong relationships between Ministers and their offices, the senior executive and the broader department.

Ministerial and Parliamentary Services Section plays a critical role in supporting parliamentary activities for departments and portfolio Ministers’ offices. Our responsibilities include:

- Processing and handling ministerial and parliamentary documents
- Coordination of departmental appearances at Senate Estimates and committee hearings
- Accounts payable services for ministerial offices
- Supporting ministerial, cabinet, parliamentary and senior executive governance and processes.
- Management of the Parliamentary Document Management System (PDMS).

**The Job**
**Cabinet and Ministerial Support (Ongoing)**
This role is responsible for overseeing the management of cabinet processes, ministerial support, and the administration of PDMS. Key duties of this position include, but are not limited to:

- Management of staff responsible for cabinet activity, including lodgement of the department’s submissions and management of incoming cabinet items from other departments via Cabinet+.
- Managing the distribution of submissions within the department, including the coordination of departmental comments.
- Coordinating briefing and meeting packs for the Secretary on items to be considered at meetings of Cabinet and Cabinet Committees.
- Manage the Parliamentary Document Management System (PDMS) and CabNet+ whole of government workflow systems including the provision of technical support, training, administration and reporting.
- Ministerial office support including the management of ministerial accounts and invoices, on and offboarding of ministerial staff and DLOs, and other administrative support.
- Manage the team’s work on a rostered basis during peak periods, such as in the lead up to Budget and MYEFO, including being on-call after business hours and on weekends (overtime allowance applies).

**Parliamentary Services (Non-Ongoing)**
This role is responsible for overseeing the management and coordination of key parliamentary functions including Senate Estimates, Tabling, Parliamentary Committee Inquiries, Parliamentary Questions on Notice and Question Time Briefs. Key duties of this position include, but are not limited to:

- Management of staff responsible for delivering high quality coordination, administration and support services to the ministerial offices, Executive and the department.
- Oversight and management of the portfolio’s Senate Estimates process including the coordination of briefing material and responses to Senate Estimates Questions on Notice using the department’s Parliamentary Document Management System.
- Lead the coordination and quality assurance of Parliamentary material including, Question Time Briefs, Parliamentary Committee Inquiries material and Parliamentary Questions on Notice
- Liaising with and responding to enquiries from a range of internal and external clients, including Parliamentary Committee Secretariats on Committee matters, the Ministers’ office, the Executive and department.
- Working against tight deadlines while successfully delivering high quality outputs for a range of stakeholders.

This recruitment process is being used to fill both ongoing and non-ongoing positions. Non-ongoing positions will be offered on a specified term basis for an initial period of up to 12 months with the possibility of being extended by an additional 6 months (cannot exceed 24 months in total).

**What we are looking for**
**Knowledge and experience**
An understanding of Cabinet and parliamentary processes and experience using CabNet+ and the Parliamentary Document Management Systems (PDMS) preferred, but not essential.

**Skills and capabilities**
- Be a professional and collaborative team leader who is proactive and enjoys working in a fast-paced environment.
- Build rapport and maintain positive working relationships with all stakeholders, including other government departments and ministers’ offices.
- Possess sound judgement and well-developed organisational skills with setting and managing the team’s priorities.
- Have clear and effective verbal communication skills and is confide