Executive Assistant

**Job no**: 566577
**Work type**: Full-time
**Location**: Melbourne - Burwood
**Categories**: Marketing and Communications
- Flexible location + hybrid work arrangements
- Full-time and fixed term for 6 months
- HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time)

**Why work with us?**

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

**Who are we?**

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

**About the role**:
The Executive Assistant provides high-level administrative support to the Marketing and Recruitment function, facilitating seamless coordination of committees, governance bodies, or regulatory functions as required. This role encompasses a broad spectrum of responsibilities, including the efficient management of marketing function activities, resource planning, standards implementation, logistics coordination, and the delivery of on-the-job training. The position involves liaising with executives, managers, and senior stakeholders to drive organizational objectives while ensuring excellence in service delivery and alignment with university values.

**As the Executive Assistant, you will**:

- Focus on prioritising critical tasks, evaluating progress, identifying barriers, and implementing effective solutions to achieve outcomes.
- Actively seek feedback, identify opportunities for improvement, and take proactive action to enhance performance and effectiveness.
- Foster growth and development within teams by offering coaching, support, and advice, promoting collaboration across different areas.
- Build respectful and inclusive relationships beyond immediate teams, understanding the interconnectedness of various University functions and aligning contributions effectively.
- Demonstrate self-awareness, adapt behaviour based on feedback, maintain emotional wellbeing, respond openly to customer feedback, and consistently deliver on commitments to enhance service quality.

**To be successful, you’ll have**:

- A Degree with subsequent relevant experience; or
- Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields; or
- An equivalent combination of relevant experience and/or education/training.
- Extensive experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures.
- Proven ability to thrive in a fast-paced, high-pressure environment, effectively handling face-to-face, phone, and written communication with a diverse range of stakeholders.

**Here's how to apply**:
Please submit your updated resume and a short cover letter outlining your skills and experience.

For a copy of the position description, please see below:
Executive Assistant

**Applications for this position close on Sunday 19 January 2025**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 13 Jan 2025 AUS Eastern Daylight Time
**Applications close**: 19 Jan 2025 AUS Eastern Daylight Time