Administration Officer, Offender Services

Location: North West Region | Loddon

Job type: Full time

Organisation: Department of Justice and Community Safety

**Salary**: $58,539 - $75,175

Occupation: Administration/Secretarial

Reference: VG/6710DECEMBER2024

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
- ** Utilise your Administrative expertise to provide support and advice to Corrections Victoria within Loddon Mallee Region Prisons**:

- **An Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service**:

- **VPS Grade 2: $58,539 - $75,175 plus superannuation.**

**About the Business Unit**:
Located at Castlemaine, Loddon Prison is a 477 bed Medium Security Prison for sentenced male prisoners. Adjacent to Loddon Prison is Middleton, a 236 bed Restricted Minimum Security Prison for sentenced male prisoners. The focus of both prisons is rehabilitation via individual case management, employment, education, training and also the provision of programs and targeted interventions to address offending behaviour and promote the development of prosocial behaviour. Both prisons provide contemporary and quality correctional services that prepare prisoners for transition and reintegration.

**About the Role**:
The Administration Officer plays a crucial part in supporting the Offender Management Supervisors across Loddon Prison and Middleton and will be required to provide a wide range of administrative support for custodial and non-custodial staff members.

This role will entail a wide variety of functions including resolving internal stakeholder queries, preparing, attending and distributing minutes of various meetings including Case Management Review Committee and regular supervisor meetings as well as other general computer related duties.

This position is required to have direct offender and prisoner contact and may involve weekend and public holiday work, in accordance with the applicable provision of the Victorian Public Service Enterprise Agreement 2024.

Some of your duties will include:

- Taking, preparing, distributing and attending to electronic filing of minutes of various meetings, including regular Supervisor and Case Management Review Committee (CMRC) meetings
- Creating and maintaining records in the Prisoner Information System (PIMS)
- Promoting communication and liaison across all levels of staff involved in offender management processes, including other locations, Community Correctional Services, Sentence Management, and other business units within Corrections Victoria.

To learn more about this role before applying, please read the attached position description.

**About You**:

- An advanced understanding and ability with computers, being able to utilise complex word processing, spreadsheet, presentation, or database functions
- Sound knowledge of relevant legislation, policies, procedures, guidelines and regulations
- The ability to articulate how work, policies and services fit into the organisation's objectives, while accepting responsibility for own actions and displaying commitment to completing work activities effectively.
- Qualifications/Requirements:_
- There are no mandatory qualifications applicable to this role.

**How to Apply**:
**IMPORTANT INFORMATION**:
**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.