Administration Officer

7 days ago

Hobart, Australia CatholicCare Tasmania Full time

**Administration Assistant - Early Learning and Care**

**Location**: Onsite at any of CatholicCare Tasmania's Offices - Hobart, Launceston, Devonport or Burnie

**Employment Type**: Temporary Full-time until 14/08/2026

Join CatholicCare Tasmania and make a difference in the lives of children and families across the state. CatholicCare Tasmania’s Early Learning and Care team delivers Outside School Hours Care (OSHC) and Early Learning Ludo Programs (ELP) in schools across Tasmania. We provide before-school care, after-school care, vacation care for children aged 4-12, and early learning programs for children aged 3-5.

We are seeking an Administration Assistant to support our state-wide Early Learning and Care Operations Team. This role is ideal for someone who is highly organised, detail-oriented, and passionate about delivering exceptional customer service.

**About the Role**

As an Administration Assistant, you will:

- Manage end-to-end child enrolment processes, including site tours and Child Care Subsidy support.
- Handle vacation care bookings and distribute program information to families.
- Maintain accurate child records and time/attendance data using Qikkids.
- Monitor debtors, process payments, and liaise with Tasmanian Collection Service.
- Provide general administrative support including filing, archiving, and reception duties.
- Actively manage waitlists and maintain stakeholder contact lists.

**What We’re Looking For**
- Previous experience in a similar administrative role.
- Strong data entry skills with high accuracy and attention to detail.
- Proficiency in MS Office (Outlook, Word, Excel).
- Excellent time management and ability to work independently.
- Strong interpersonal and communication skills for engaging with families and team members.
- Ability to work collaboratively within a team environment.
- Desirable: Experience with childcare management systems such as Qikkids or Xplor.

**Why Join Us?**
- Be part of a supportive, values-driven organisation.
- Contribute to programs that positively impact children and families.
- Enjoy a dynamic role with variety and purpose.

**Ready to Apply?**

Submit your resume and cover letter outlining your suitability for the role.

**Company Overview**:
Please visit our company website for more information

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