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HR Business Partner

2 weeks ago

Riverwood, Australia Kitchen Food Company Full time

**THE COMPANY**

The Kitchen Food Company is a fast growing Australian food production business with facilities in Sydney, Melbourne and Brisbane - delivering quality fresh food nationally.

We pride ourselves in being **INNOVATIVE. PASSIONATE. FRESH. QUALITY. SEASONAL.** in our fresh food solutions.

We have a strong presence in the food service and retail industries, servicing blue chip organisations, many of which are iconic household names.

The culture is entrepreneurial and inclusive, where employees can look forward to rewarding careers with the Company.

**THE ROLE **reports to the Directors and manages a HR Assistant.

Key Duties will include but not limited to:
**RECRUITMENT & SELECTION**
- Manage the end-to-end recruitment process
- Write and post recruitment advertisements
- Perform preliminary phone interviews
- Organise in-person or video interviews with hiring managers
- Conduct character and work reference checks and write report for hiring managers
- Conduct work rights checks (VEVO) for every shortlisted job applicant
- Prepare and Issue employment contracts for onshore employee/services agreements for offshore virtual assistant

**ONBOARDING**
- Issue induction pack
- Engage IT with hard/software setup
- Set up workstation
- Assign FOBs and lockers
- Open new starter SharePoint e-folders

**HR INFORMATION SYSTEM**
- Create new employee records in HR information system (HRIS)
- Update employee details in HRIS

**EMPLOYEE RECORDS/FILING MANAGEMENT**
- Maintain Personnel & WHS filing systems
- Archive departed employee records files with effective cross-referencing tables

**HR DOCUMENTATION**
- HR Policies and Procedures
- Maintain Organization Charts
- Maintain Position Descriptions
- Maintain HR Forms/Templates

**HR REPORTING**
- Generate Monthly HR/Analytics Report
- Prepare Monthly Probation Employee List
- Prepare any other reports for Directors and managers

**TEMPORARY WORK VISA ADMINISTRATION**
- Monthly VEVO checks
- Report on list of temporary visa holders for Rostering Managers to comply with restricted work hours requirement

**EMPLOYER NOMINIATION & VISA APPLICATION**

**REWARDS & RECOGNITION**
- Support the Payroll Manager with Yearly Salary Structuring
- Competitor Salary Benchmarking
- Administer the monthly Employee of the Month program
- Administer the monthly Employee Referral Scheme

**EMPLOYEE RELATIONS**
- Attend to staff enquiries on Company policies and all matters relating to the terms and conditions of their employment
- Prepare Statements of Employment/Service when requested
- Manage staff grievances
- Plan and administer a yearly Employee Engagement Social Calendar
- Adopt a year-end charity and manage staff communications and logistics
- Determine and seek staff year-end celebrations budget approvals for SYD, MEL and BNE teams
- Plan SYD year-end staff celebration events
- Make year-end shut-down period staff communications
- Identify skeletal workforce during the shut-down period
- Act on feedback from the Employee Anonymous Feedback Box from the 3 sites

Produce quarterly staff e-Newsletters
- Measure employee engagement score

**INDUSTRIAL RELATIONS**
- Monitor the IR landscape for any legislative updates
- Consult a 24 x 7 employment law advisory service to provide correct interpretations of the Food, Beverage and Tobacco Manufacturing Award, the Fair Work Act, National Employment Standards, etc.
- Review and update HR policies and procedures in line with legislative and business requirements to ensure compliance

**TRAINING & DEVELOPMENT**
- Lead and develop the HR Assistant
- Oversee training needs across the business
- Work with each department to identify training needs & gaps, and initiate training programs accordingly
- Update the QA Training Matrix
- Support QA with Food Safety trainings if required
- Support QA audits relating to staff training records

**PERFORMANCE MANAGEMENT**
- Guide and support managers with their staff performance management
- Implement and follow up on Performance Improvement Plans as required
- Administer Probationary Reviews, Annual Performance Reviews and any associated performance management programs, or salary review initiatives, as appropriate
- Manage internal promotions and transfers, ensuring relevant approvals are sought and new contracts or variation letters issued
- Partner People Managers in staff disciplinary matters

**WORKPLACE HEALTH & SAFETY**
- Act as the Return-to-Work Coordinator for the business
- Prepare Monthly WHS Statistics report
- Update the Return-to-Work Programme every 2 years (or earlier) for Sydney/Melbourne/Brisbane sites
- Update the Emergency Evacuation Plan (EEP) and associated online training every 5 years (or earlier) for Sydney/Melbourne/Brisbane
- Update the WHS Induction/Refresher online trainings which incorporates the EEP
- Maintain the national Register of Injuries for all 3 facilities
- Lodge an workplace incident notification or injury claim at the relevant portal (iCare for NSW