Administrative Officer

2 weeks ago

Moreton Bay, Australia Education Full time

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role

**Responsibilities include, but are not limited to**:Parent Reception**:

- First response to phones,
- Parent Counter Duties,
- Assist Acct Payable with deliveries and incoming mail,
- Mail Register,
- PB Postcards.

Visitors
- Sign in and out - Compass. MAST completed where required. Blue cards copied and linked to the College as required.

**General Admin Duties**:

- Purchasing on behalf of Ad min and as directed by BM.
- Purchasing stationery on behalf of HODs with MHSSC accounts and prices.
- Jury letters.
- Entering event rolls associated with events ie Exam blocks, Term 4 Sport rotations.
- Entering College Calendar onto Compass (events nominated by DP).
- Entering College Calendar by term onto whiteboard in Admin.

**Facilities**:

- College Keys/ Staff Cards
- Issue keys and staff cards to staff at start of year
- Issue and return of keys and staff cards to new staff as required
- Maintain Key Register
- Create new key register each year
- Regular Audit of Keys and staff cards
- Issue and return of keys/ lift passes to contractors and facilities hire
- End of year
- Remind staff that keys and staff cards are to be returned
- Audit of keys/ staff cards - ensure that all keys and staff cards (except for Exec) are to be returned at end of year
- WAAPS
- Furnish WAAP's on BEMIR as required
- Issue keys/ staff cards/ security key/ lift passes if required for access
- Ensure WAAP's are signed by contractor to open and close
- Close WAAP's on BEMIR when work is complete
- Maintain dates end on BEMIR to ensure WAAP's aren't outstanding

Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 2-pg response to the How you will be Assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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