Personal Assistant

14 hours ago

Heidelberg, Australia Austin Health Full time

**Reference Number**:2595

**Category**:Management & Administration

**Department**:Access and Demand
- **Exciting opportunity as the Personal Assistant to the Divisional Director, Access, Critical Care, Imaging and Ambulatory Services Division**:

- **We’re open to a brilliant person joining us full-time or part-time. If you’re looking for school-hours (e.g., 9am-3pm) or another flexible pattern, what matters most is the expertise you bring and the impact you’ll have in this role.**:

- **Fixed term - full time or part time opportunity until November 2026**
- Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

**About Access, Critical Care, Imaging and Ambulatory Services Division**
- This position is located within the Access, Critical Care, Imaging and Ambulatory (ACIA) Services Division within the Chief Operating Officer Directorate.

**About the role**
- High level diary management for Divisional Director, ensuring all meetings are aligned with business priorities and proactively managing scheduling conflicts
- Coordinating ACIA operational meetings including collating agenda items, taking minutes, organising catering and scheduling guest speakers.

**About you**
- To be successful in this role, you will bring:

- A demonstrated commitment to Austin Health’s values: Our Actions Show We Care, We Bring Our Best, Together We Achieve, We Shape the Future
- Experience supporting senior executives with at least 3 years’ experience
- Advance to intermediate knowledge of Microsoft Office programs, particularly Outlook, Excel, PowerPoint and Word
- Proven ability to maintain high levels of discretion and confidentiality
- Proven ability to use initiative, work without direct supervision, and anticipate and solve problems

**Our benefits**
- Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

**Work with us**

**Interested in finding out more about this opportunity? Read the**position description** for further details.**

**Application closing date: Sunday 7 September 2025

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