Office Manager

7 days ago

Truganina, Australia NewCold Full time

**Main Duties**:
**Administrative Support**
- Coordinate meetings and align schedules.
- Prepare business documents, reports, presentations, and correspondence.
- Manage stock levels of office supplies and additional purchases upon requests.

**Meeting and Event Coordination**
- Organise internal and external meetings, including agendas and logistics.
- Take minutes and track follow-up actions.
- Coordinate corporate events, board and leadership team meetings, and off-site sessions.

**Travel and Expense Management**
- Arrange domestic and international travel (flights, hotels, transport).
- Process and reconcile expense reports.
- Approve and manage the use of company vehicles.
- Manage travel card expenditure.

**Project and Task Oversight**
- Support project planning and execution.
- Track deadlines, deliverables, and follow-ups.Assist with research and data collection.
- **Communication and Liaison**
- Addressing correspondence, complaints and queries regarding office management issues.
- Act as a gatekeeper for the executive’s time and communications.
- Liaise with internal departments, clients, and external stakeholders.Draft, proofread, and distribute communications.

**Organisation of International Visitors**
- Coordinate with internal teams to define visit objectives and schedules.
- Arrange travel, accommodation, and visa support.
- Prepare welcome packs
- Organise airport pickups and local transportation.Schedule meetings, site tours, and hospitality.
- **Support in the Preparation of Customer Information**
- Collaborate with commercial and operations teams to gather relevant customer data.
- Assist in preparing monthly presentation materials.
- Ensure accuracy and professionalism in all customer-facing documents.Maintain and update CRM systems or customer databases as needed.
- **Provide support with any additional ad hoc duties as required.

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