Executive Assistant Medical Receptionist

3 days ago

Sydney, Australia Edgecliff Cardiology Full time

**Responsibilities**:

- Full time
- Flexible work options (hybrid work)

As an Executive Assistant, you will manage all the executive affairs of a leading cardiologist surgeon, with clinic in Edgecliff. Work mostly remote, with some home visits where necessary depending on tasks:

- 2x days from home
- 5-8 hours of flexible time either visiting doctor's home and doing tasks or running errand
- 2x days of in clinic receptionist work in Edgecliff.

In this role you will be responsible for:
General administration:

- Organising diary and briefing doctor regarding important meetings each week
- Minute taking for meetings
- Scheduling and rescheduling meetings
- Liaising with patients re concerns and scheduling appointments and imaging tests
- Travel planning and booking
- Expenses
- Writing and sending invoices
- Paying bills

Patient administration:

- Checking which patients have been admitted to the private hospital and adding to the excel spreadsheet with billing codes
- Calling patients in response to queries and referring them for appropriate follow up
- Scheduling patient tests where appropriate
- Registration paperwork
- Assistance with grant writing

Receptionist work:

- Booking patients for appointments
- Typing patient letters
- Doing medicare billing
- Filling patient notes
- Typing dictated letters
- Booking in the list of patients for the day
- Answering the phone
- Ensuring the room is set up with patient notes
- Chasing patient results and ensuring they are in the file at the time of consultation
- Liasing with GPs
- Letting patients know when the doctor is running late and giving them an ETA

What you will bring to this role:

- 2+ years relevant experience
- Experience with CCOS and Genie systems would be a plus, but not essential
- Attention to detail

If this sounds like you, click APPLY and send your CV and Cover Letter.

**Job Types**: Full-time, Permanent

**Salary**: $75,000.00 - $85,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Edgecliff NSW: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have experience working with Genie System?
- Do you have experience working with CCOS System?

**Experience**:

- Medical administration: 1 year (preferred)
- Executive assistant: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Benefits

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