Deputy University Secretary

Join Swinburne University as the Deputy University Secretary, providing essential secretariat support to the Academic Senate and the University’s controlled entities. Collaborate with the Council Secretary to ensure smooth operations during peak demands and absences as they support Council and Council sub-committees.

In this role, you will play a crucial part in ensuring the smooth functioning of our subsidiary companies and Academic Senate by coordinating annual work plans and meetings, facilitating communication, and maintaining accurate records and minutes. Collaborate closely with Company Chairs, the Chair of Academic Senate and Senior Leaders to promote transparency, strong governance, compliance, and effective decision-making.

If you have a keen eye for detail, excellent communication skills, and a commitment to upholding robust governance standards, we want to hear from you.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Demonstrated understanding of governance, compliance and policy requirements in a complex organisational and regulatory environment.
- Experience acting as a Company Secretary.
- Demonstrated ability to interpret existing relevant legislation, policy and relate it to work assignments; and to provide advice on policies and frameworks.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent interpersonal, communication, and stakeholder engagement skills, with the ability to build effective relationships and influence decision-making.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity - including the ability to manage conflicts of interest (perceived, potential, and actual).

**Qualifications**
Degree or post graduate qualification in a relevant field such as business administration, finance or law.

**About Swinburne University of Technology**
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Sunday 16th February 2025 at 5pm.**

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

**Diversity, Equity and Inclusion**
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

**Victoria’s Commitment to Action: Improving international student employment outcomes**
- As a Circle Back Initiative Employer, we commit to responding to every applicant._