Administration Team Coordinator

2 weeks ago

Nerang, Australia ASAP Roadworthys Full time

Job Title**:Administration Team Coordinator**

Location**:Remote or On-site (based on company need)**

Hours**:Full-Time**

Reports To**:Operations Coordinator / National Manager**

**Purpose of the Role**:
The Administration Team Coordinator plays a key leadership support role within the admin department. This role is responsible for overseeing the completion of day-to-day admin tasks, following up on internal team requests, ensuring task accountability across departments, managing inventory for mobile vehicles, and serving as a central point of contact for the administrative team. They will help ensure high productivity, smooth communication flow, and operational consistency.

**Key Responsibilities**:

- Team & Task Management_

Act as a point of contact for all administrative team members regarding task clarifications, follow-ups, and accountability.

Monitor completion of daily responsibilities by each team member.

Promptly follow up on outstanding internal tasks or missed responsibilities.

Ensure everyone is aware of and adhering to their roles and responsibilities.

Support scheduling and workflow management during peak periods or leave coverage.
- Admin & Operational Support_

Review and action team inboxes, online bookings, and internal requests.

Track and ensure completion of follow-up tasks for customers and contractors.

Assist in escalating or resolving administrative bottlenecks.
- Inventory & Fleet Coordination_

Manage and maintain stock inventory for company vehicles (tools, parts, job cards, stickers, etc.).

Liaise with field staff and mechanics to coordinate supply replenishments.

Track and update asset inventory (examiner kits, printers, tablets, etc.).
- Leadership Support_

Support the Operations Coordinator in managing team performance.

Help train new admin staff on systems, workflows, and expectations.

Act as a “go-to” for day-to-day admin troubleshooting and task delegation when required.
- Communication & Reporting_

Liaise between admin, mechanics, contractors, and management to ensure smooth communication and task visibility.

Provide daily or weekly reporting on task completions, pending items, and team progress.

Highlight process gaps and suggest improvements for administrative efficiency.

**Key Skills & Attributes**:
Strong organizational and multitasking skills.

Confident communicator with leadership initiative.

Detail-oriented with a proactive mindset.

Ability to follow up, delegate, and keep team members accountable respectfully.

Experience in admin coordination or operations support preferred.

Familiarity with systems like ServiceM8, Google Sheets, and 3CX is a plus.

Pay: $65,000.00 - $70,000.00 per year

**Benefits**:

- Employee discount

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Application Question(s):

- Are you available to work Monday - Friday between 7am - 6pm?

Work Location: In person

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