Bids Administrator

1 day ago

Newcastle, Australia Verve Partners Full time

Are you looking to work in a supportive organisation where you feel valued? We are currently recruiting for a Bid Coordinator for a construction organisation with offices based in Newcastle.

This organisation has approximately 60 people in their Newcastle office with around 5 people in your team. They believe they have the working culture down packed with a collaborate team approach and working in hybrid fashion.

As the Bid Coordinator in Newcastle, you will manage the end-to-end production of quality tenders/Bids and Expressions of Interest for construction projects up to $20m and above.

A supportive transition phase will be provided as well as industry-specific upskilling if you are new to construction.

If you can rise to the challenge of working to tight deadlines and thrive in a fun, friendly and fast-paced environment, this could be the opportunity you are looking for

**Responsibilities will include**:

- End-to-end compilation of tender submissions, project bids and proposals
- Review tender/EOI documentation and ensure compliance with client requirements
- Lead bid coordination meetings to track deliverables and manage timely development of responses
- Compile information and graphics for submissions, design and format response using Adobe Indesign
- Liaise with internal and external personnel to source information and documents for submissions
- Ongoing content management and maintenance, including updating capability statements, personnel CV’s, and marketing materials
- Update CRM and assist marketing/communications team where required

You will also ensure the tender process is structured and timely, the content is clear and concise, and that proposals create an appealing visual impact with clients.

**Who we are looking for**:

- Experience producing high quality proposal documents, such as bids, tenders, pitch documents or grants/awards submissions
- Excellent interpersonal skills and ability to proactively collaborate with various departments to extract submission material
- Excellent written and verbal communication skills
- Marketing/graphic design experience with proficiency in MS Office
- Self-starter, able to work both autonomously and collaboratively as required
- Ability to work to tight deadlines and multiple tenders
- Able to work accurately, methodically and succinctly
- Well organised with a high attention to detail
- Experience in Adobe suite, especially Indesign
- Experience within a construction or engineering environment would be desirable but not essential

Verve Partners is an energetic team of specialist consultants reimagining recruitment Australia-wide. With over 170 years of combined experience, we’ve found the sweet spot in talent search - and want to share it. By scouting smart, digging deep and embracing diversity, we grow vibrant careers, cultures and communities. We currently have offices in the lifestyle cities of Newcastle and Wollongong.
- We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land because sovereignty was never ceded._

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