Personal Assistant to Director

2 weeks ago

Glen Waverley, Australia V4 Services Pty Ltd Full time

**Work Mode**: Permanent Full Time

**Location**: Work from Office in Glen Waverley

**Job Overview**:
We are seeking a highly organized, proactive, and reliable Personal Assistant to provide comprehensive administrative, personal, and professional support to the director. The PA will handle a wide range of tasks, ensuring smooth management of daily activities, business operations, and personal commitments.

**Key Responsibilities**:
**Administrative Support**:

- Maintain and organize calendars; schedule meetings, appointments, and events
- Prepare reports, meeting notes, presentations, and correspondence
- Handle confidential information with discretion
- Assist in document management and filing systems (both digital and paper)

**Work and Business Management**:

- Liaise with internal teams, clients, and vendors as a representative
- Coordinate and follow up on projects and tasks
- Manage invoicing, billing, and basic bookkeeping tasks if required
- Organize business travel, itineraries, and accommodations
- Assist with basic research, report preparation, and business analysis
- Assist and coordinate with other departments.

**Personal Support**:

- Manage personal appointments and reminders (doctor visits, renewals, events)
- Arrange personal travel, reservations, and gifts
- Help with errands, online shopping, and coordinating household services if required

**Task Management and Organization**:

- Prioritize urgent issues and flag critical tasks
- Track pending action items and ensure deadlines are met

**Skills and Qualifications**:

- Previous experience as a Personal Assistant, Executive Assistant, or in a similar role is preferred
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- High level of discretion and professionalism
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), Google Workspace
- Familiarity with basic accounting, CRM tools, and project management software (preferred)
- Ability to work independently and anticipate needs proactively
- Attention to detail and multitasking abilities

**Preferred Qualifications**:

- Bachelor’s degree or diploma in Business Administration or a related field
- Prior experience supporting senior executives or entrepreneurs
- Flexibility to work outside regular hours when necessary

**Job Types**: Full-time, Permanent

Pay: $60,000.00 - $80,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Glen Waverley VIC 3150: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Personal assistant: 2 years (preferred)

Work Location: In person

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