Records and Administration Assistant

2 weeks ago

Melbourne, Australia elle belle recruitment Full time

Career opportunities abound
- Amazing St Kilda Road location
- Supportive and progressive team

Job Title:
**Records and Administration Assistant (Mail)**

Reporting To:
**Records Manager**

**Job Summary**

The Records and Administration Assistant is responsible for providing administrative support to the Records team and maintaining accurate and up-to-date filing systems. The role will also assist in the organisation of the company's records and assisting with the management of clients' documents.

**Are you keen to join a progressive and growing profesional services firm?**

**Are you looking for genuine career progression opportunities?**

**If you are a genuine team player with a can do attitude, read on**

**Responsibilities**:
We are currently seeking a detail-oriented and organized individual to join this St Kilda Rd team as a Records and Administration Assistant. In this role, you will be responsible for providing administrative support to the Records team, maintaining accurate filing systems, and ensuring efficient management of clients' documents.

**Responsibilities**:
**Records Management**:

- Maintain physical and digital records, ensuring proper filing, storage, and easy retrieval using Mfiles.
- Manage general and insurance filing systems.
- Maintain electronic client files.
- Check registries and update Salesforce.
- Handle daily mail reception and dispatch.
- Perform data entry and assist with other administrative tasks as needed.
- Undertake ad-hoc administration tasks as directed by your People Leader.

**Qualifications**:

- Proven experience as an administration/records assistant.
- Strong organizational and time management skills.
- Excellent attention to detail and ability to maintain accurate records.
- Proficiency in Microsoft Office and other relevant software.
- Strong communication and interpersonal skills.
- Knowledge of records management best practices and principles.
- Strong IT skills and ability to learn new systems.
- Experience with M-Files will be highly regarded.
- Self-starter who can use initiative to solve problems.

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