Receptionist

1 week ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a Receptionist on a Permanent, Full Time position.

Position Overview

General Reception Duties
- Meet and Greet Walk Ins
- Answer incoming calls
- Collect - send mail
Maintain Office - Files
- Manage general office files, correspondence, equipment etc
- Maintain neat and tidy work area
- Maintain neat and orderly Job Files i.e Job files
- General
General Correspondence
- Prepare correspondence as requested by Franchisee - Management prompt
- Present in Professional Manner i.e spelling, address etc
Liaise with Clients, Subcontractors and Suppliers
- Attend to requirements ( as appropriate) and promptly and efficiently
- Establish and maintain happy relationships
- Maintain high standard communication and quality services at all times
- Obtain and Maintain records of sub contractors details i.e Risk control statements, insurance, ABN etc to be renewed yearly
Manage Documentation per Job
- Upload compliance certificates trades
- Prepare NMI Compliance certificates
- Assist in Hand Over Documentation
Set Up Site File Per Job
- Organise site signage etc for Supervisors
- Working Drawing etc
- Order
- replenish site signage, Handover pack supplies etc as required
Maintain Job Information In Computer System
- 13 Week Defect Data Entry in jobs and Builders Portal
- Construction Update to Clients
- Photo upload to client Profile on Desktop
- Photo upload to Client Portal
Maintain Stores
- Ensure sufficient supplies are available of Stationery
- Maintain in a neat and orderly Fashion
General
- Attend meetings as needed
- Participate in team Environment
- Be willing to learn, enhance skills, take responsibility and be accountable
Hand Over Preperation
- Make Hand Over Baskets up
- Keep stock replenished
- Order Stock
- Prepare all documentation
- Assist Accounts Manager as needed

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