Arts/music Administration Officer Toorak

2 weeks ago

Toorak, Australia Geelong Grammar School Full time

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.

Toorak (approximately 320 students) is in Melbourne. It caters for day students from Early Learning to Year 6. After Year 6, most students proceed to Corio. The Toorak campus has approximately 50 full-time and part-time teaching and support staff.

The role is being offered on a permanent part-time basis.

**About the role**:
The Arts Administrator is responsible for the following tasks:

- Calculating payments for all sessional music staff for the Toorak campus
- Calculating all student music charges, including music purchases and equipment hire
- Ordering musical instruments, books and accessories
- Assisting the Head of Music with the Music School budget and monitor throughout the year
- Organising AMEB and TCL exams - entries, charges, piano tuning, examiners, signage, cab charges and ordering taxis for off-campus exams
- Allocating students to sessional music staff in consultation with the Head of Music
- Room timetabling/publishing of teacher timetables and other support for instrumental teachers
- Responding to day-to-day enquiries from students, parents, and other members of the School community
- Liaise with the Head of Music regarding correct processes and approval for expenditure of the department budget
- Liaising with and foster an effective communication network with all relevant departments at the Toorak Campus, ensuring the Office is kept updated on all Music matters

**About you**:
To be successful in this role you will need:

- Relevant administration qualification and/or equivalent work experience in a similar administrative role
- Proven experience in office administration, ideally within a school, arts of music education environment
- Strong digital literacy, including proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) and experience working with databases or cloud-based administration systems
- Excellent communication skills, both written and verbal, with the ability to interact effectively with students, parents, teachers, and school leadership
- Experience handling budgets, invoices, and payment calculations

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

Please submit a resume, cover letter and document addressing the key selection criteria.

Applications close at **10:00am on 23rd June, 2025**
- Arts Administration PDPosted Date
- 18 Jun 2025Location
- Toorak
VIC / AustraliaIndustry
- Education & TrainingJob TypeSalary
- Not provided

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