Project and Briefings Officer, Office of The Deputy

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Department of Health

**Salary**: $95,102 - $107,905

Occupation: Administration/Secretarial

Reference: VG/DH/SP/1825784

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

**About the role**:
Are you:

- Highly organised and able to prioritise and manage multiple interrelated tasks, with tight deadlines?
- Able to work with mínimal supervision, have high attention to detail, solve problems, be flexible and take initiative?
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?

The Project and Briefings Officer supports the Deputy Secretary, Executive Officer and Office of the Deputy Secretary on divisional and departmental priority projects. The Project and Briefings Officer is part of a small and adaptable team working collaboratively across a range of areas including administration, coordination of executive and ministerial correspondence, briefings and meetings, advisory, communications and events, Cabinet and Parliamentary processes and reporting.

The role is a key coordination link between the Office of the Deputy Secretary and the Office of the Secretary, other departmental divisions and Ministerial

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**How you'll make a difference**:
**Suitable applicants will be able to demonstrate**:
**Knowledge and Skills**

Planning and organising - Identifies processes, tasks and resources required to achieve a goal; identifies more and less critical activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.

Problem Solving - Seeks all relevant information for problem solving; investigates and probes for the facts; liaises with stakeholders; analyses issues from different perspectives and draws sound inferences from information available; identifies and proposes workable solutions to problems.

Project Management - Consults, liaises with and influences key stakeholders; produces detailed project plans where objectives are clearly defined and action steps for achieving them are clearly specified; monitors performance against objectives and manages project risks and issues; ensures project objectives are met.

Self-Management - Invites feedback on own behaviour and impact; uses new knowledge about self to build a broader understanding of own behaviour and the impact it has on others; understands strong emotional reactions and seeks ways to effectively manage them. Resists the temptation to react immediately without taking time to think things through, uses strengths to contribute constructively and consciously manages the impact of own weaknesses.

**Personal Qualities**

Relationship Building - Establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.

Initiative and Accountability - Proactive and self-starting; seizes opportunities and acts upon them; takes responsibility for own actions.

Detail Focus - Observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.

Teamwork - Cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.

Flexibility - Adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different