Site Administrator

Melbourne, VIC, AU, 3000**About North Western Program Alliance**:
North Western Program Alliance (NWPA) consists of three Alliance partners - John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals.

NWPA has a proven track record with the successful delivery of seven level crossing removal projects, several premium stations, two projects currently in delivery and three in development phase.

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.

We are currently looking for a **Site Administrator **to join us, based on our **Pakenham **project - the biggest to date, delivering the removal of three level crossings, new-build superstation at Pakenham and extension of the train line, to a new-build station at Pakenham East.

**About the role**:
Whilst you will be initially based on the North Western Program Alliance Pakenham project, this is a permanent career opportunity with John Holland.

Your role as a Site Administrator, will see you providing administrative support to the project commercial team. As this is entry-level role, there is an opportunity for you to undertake a 12-month traineeship to support your career development.

**Responsibilities of the role include;**:

- Daily data entry
- Assisting with the management of supplier/subcontractor accounts
- Accurate & timely docket entry into our cost reporting platform
- Review, sort & prepare invoices for processing & payment
- Address & respond to internal & external stakeholder/vendor enquiries
- Maintain project filing, database systems & registers
- Prepare month-end accruals associated with subcontractor/suppliers
- Assist with maintaining project office workspaces, office supplies & equipment

**To be successful in this role, you will have;**:

- Victoria Certificate of Education or equivalent
- Experience working within business administration in a construction or corporate office environment
- Experience in document and record management
- High attention to detail and accurate data entry skills
- Strong verbal and written communication skills
- Excellent work ethic and good time management skills to juggle conflicting priorities
- Desire to build a career within business administration or accounts payable
- Open to pursue further studies through a company-paid 12-month traineeship
- **Ability to travel to and work on-site in Pakenham**

**What you'll get in return**:

- Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate
- Work with and learn from leading industry experts to develop and progress your career
- Deliver innovative, unique and award-winning Projects you’re proud to say “I helped build that”
- A driven and supportive culture that truly lives the NWPA values Care, Excellence, Creativity and Empowerment
- Monthly Reward & Recognition Awards to recognise outstanding employee and team achievements
- Annual performance and salary reviews
- Mentorship from your peers and leadership team as well as formal and informal training opportunities
- Alliance annual ‘A Great Day’ event
- Two John Holland Wellness Days, to use spending time doing what you love
- Access to WHEREFIT, a partnership between John Holland and over 400 gyms and fitness studios, to receive exclusive corporate discounts of up to 50% off
- John Holland’s flexible working arrangements. Be part of #HowWeFlex
- Multicultural Leave Exchange, request an existing public holiday is substituted for a religious or culturally significant day important to you

**As part of the team, you help us deliver on our promise to transform lives**:
We'll do all we can to help you develop your skills and make a difference, right from the start. We have a flexible workplace & focus on all aspects of your physical & mental health & safety. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

**Job Segment**:Data Entry, Administrative Assistant, Administrative, Entry Level