Personal Assistant

**Team Assistant to the Group CEO Office**

**The Role**:This role provides high-quality administrative support to the Group CEO's Office, collaborating closely with the Executive Assistant. You will ensure smooth daily operations, efficient communication, and enhanced productivity through expert calendar management, correspondence, and travel arrangements. Flexibility is key to ensure comprehensive office coverage and contribute to strategic operations.

**Your New Team**: Join the dynamic Office of the Group CEO within Auto & General, Australia's fastest-growing major insurer. We are a high-performing team dedicated to safeguarding futures, fostering integrity and collaboration. You'll contribute directly to strategic operations, working with passionate individuals committed to excellence and driving our goal to be Australia's best.

**Key Responsibilities**:

- Proactively manage and negotiate complex calendars, optimising time management for the Group CEO.
- Coordinate and confirm meeting logistics, travel arrangements, and ensure all necessary documentation (agendas, pre-reads) is prepared.
- Draft, edit, and format documents, presentations, and correspondence, maintaining organised filing systems.
- Arrange intricate local and international travel itineraries and manage associated expenses and reimbursements.
- Cultivate and maintain professional relationships with internal and external stakeholders.
- Support event management for conferences, functions, and team events.
- Provide flexible administrative support to the Executive Assistant to the Group CEO as required.
- Assist with various ad-hoc tasks to ensure the smooth and efficient operation of the Group CEO's Office.
- Ensure compliance with WHS protocols and company policies.

**Qualifications & Experience**:

- Proven experience in a Team Assistant or similar administrative support role.
- Exceptional organisational and time management skills, adept at prioritising and meeting deadlines.
- Ability to work autonomously with confidence and initiative.
- Outstanding written, verbal, and interpersonal communication skills, with a keen eye for detail.
- Demonstrated ability to handle confidential and sensitive information with the utmost discretion.
- Strong relationship-building skills across all organisational levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Google software suite experience is a plus.
- A proactive, resourceful approach to problem-solving.
- Flexibility to accommodate varying hours and thrive in a fast-paced, high-demand environment.

**Our Perks**: Location - Toowong Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.

Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
- Extra Leave: Paid 'ME' day, a paid volunteer day, and the option to purchase additional leave.
- Development Opportunities: Access to internal programs and online courses.
- Employee Discounts: Discounts on Budget Direct insurance products.
- Reward and Recognition: Celebrate high performance with recognition, rewards, and incentives.
- Onsite Facilities: End-of-trip facilities and private spaces for nursing mothers.
- Get Social: Participate in vibrant social and community activities, including annual celebrations.

About us: Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.

Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
- Note: Recruitment agencies are kindly asked to refrain from sending unsolicited resumes. Auto & General is not responsible for any fees related to unsolicited resumes._