Personal Assistant

**Personal Assistant**

**The Role**: This pivotal role provides comprehensive administrative support to our Associate Director of Cloud and Infrastructure and General Manager of Production Services. You will be instrumental in ensuring the efficient and professional operation of the department, managing diaries, coordinating meetings, handling correspondence, and supporting key leaders in their daily routines to maintain seamless operations.

**Your New Team**: You will be an integral part of our Technology division, specifically within the Technical Infrastructure department. This team is at the heart of Auto & General's operational excellence, supporting critical cloud and production services. You'll collaborate closely with senior leadership, contributing to a high-performing environment dedicated to innovation and safeguarding our future.

**Key Responsibilities**:

- Provide comprehensive administrative support to the Associate Director of Cloud and Infrastructure, General Manager of Production Services, and their Leadership Team.
- Create and process purchase orders, perform invoice reconciliations, and manage vendor invoicing.
- Prepare and compile correspondence, reports, and presentation materials.
- Organise and coordinate internal and external meetings, including minute-taking and paper distribution.
- Manage complex diaries, to-do lists, and inboxes for senior leaders.
- Oversee department Reward & Recognition budgets and manage user account access for licensed software platforms.
- Coordinate team-based events and support employee engagement programmes.
- Build and maintain strong relationships with managers across the company.

**Qualifications & Experience**:

- Minimum of 3 years' personal assistant experience in a similar role supporting a Management team.
- Excellent written, interpersonal, and verbal communication skills with meticulous attention to detail.
- Proven ability to work independently and manage tight deadlines effectively.
- Extensive diary management and organisational skills, adept at handling multiple tasks.
- A proactive approach to identifying solutions and resolving internal administrative issues.
- Experience dealing confidently with senior management and all levels of the management team.
- Familiarity with financial processes, including accounts receivable.
- ** Highly Desirable**:Knowledge of IT/cloud terminology and experience working within a large enterprise or financial services industry.

**Our Perks**:Location - Toowong** Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.

Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
- ** Hybrid Work**: Work from home 2 days a week, with our office located in Toowong.
- ** Extra Leave**: Paid 'ME' day, a paid volunteer day, and the option to purchase additional leave.
- ** Development Opportunities**: Access to internal programmes and online courses.
- ** Employee Discounts**: Discounts on Budget Direct insurance products.
- ** Reward and Recognition**: Celebrate high performance with recognition, rewards, and incentives.
- ** Onsite Facilities**: End-of-trip facilities and private spaces for nursing mothers.
- ** Get Social**: Participate in vibrant social and community activities, including annual celebrations.

**About us** Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.

Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
- Note: Recruitment agencies are kindly asked to refrain from sending unsolicited resumes. Auto & General is not responsible for any fees related to unsolicited resumes._

(Various) Providing secretarial and administrative support to a team of Managers and Executives.