Ap / Admin Officer

**Accounts Payable / Administration Officer**
- Renewable Energy Company
- Great Career Opportunity
- Help make a difference

This organisation is a professional multi-disciplinary renewable energy and engineering company that services the commercial, industrial, rural, utilities, mining and residential energy sectors.

An opportunity for an Accounts Payable / Administration Officer is available for an immediate start. The position will have you working within the Accounts division and working alongside the current team to ensure all processes are completed accurately and in a timely manner. It is a combined accounts payable /administration all-rounder role.

Your responsibilities will include but not be limited to:

- Accounts Payable processing
- Coding and entry of supplier invoices
- Raising of purchase orders
- Processing of online orders
- Liaising with suppliers regarding orders and delivery
- Liaising with internal staff in relation to purchasing and approvals
- Reconciliation of supplier accounts and review of queries
- Contribute to the improvement and implementation of purchasing processes and receiving/inventory processes.
- Provide front desk reception duties for the ZED Stapylton office, ensure reception area is kept tidy and presentable at all times
- Handle all 1300 phone calls in a timely and professional manner, screening and forwarding to the correct staff member, or taking messages as required
- Receive and greet office visitors as required, in a friendly and welcoming manner, ensuring visitor book is completed and visitors are directed to the appropriate person/room.
- Collect and distribute all incoming mail and deliveries, delivery dockets
- Arrange refreshments and catering as required for meeting attendees
- Manage meeting room bookings and ensure rooms are kept clean and tidy
- Ensure all kitchens are kept neat and tidy
- Maintain stock levels of stationery and consumables, manage weekly grocery order
- Attend and record meeting minutes and actions as required
- Drop by Pimpama office on a weekly basis to ensure office is running smoothly
- Assist in various task including but not limited to, staff onboarding/offboarding, allocation of staff uniforms, coordinating ad-hoc company functions/events and running errands as required on the Gold Coast, no wider travel is required for this role
- Assist with the co-ordinating of tickets with external IT department
- Maintain and manage the distribution of computers equipment and phones
- Ad Hoc duties as directed

**Who are you?**

With a very inviting and inclusive culture, the right person will contribute culturally just as much as they will professionally.

You will be a problem solver. Your role will require an attentive care to minute details and will require you to think of the right solution on the go. You will also be someone who can work within a team as well as thrive working independently.
- Greater than two years’ experience in an accounts payable role
- Experience in working for businesses with multiple entities and cost centres.
- A can-do attitude and the ability to think outside the box.
- Adaptable and able to work in a fast paced and ever-changing environment Demonstrated experience in computerised accounts payable systems, and Microsoft Outlook, Word, and Excel
- Ability to work well under pressure and be flexible to manage change effectively
- Proven ability to work within a team, able to interact and collaborate with all levels in the organisation and also able to work independently
- Well-developed written, interpersonal and oral communication skills including the ability to consult with a range of people, and recognise and respect confidential and sensitive matters
- Sound planning, organisational and administrative skills with demonstrated effectiveness in developing systems, processes and procedures to prioritise tasks and ensure achievement of goals and meet deadlines

This is an outstanding opportunity with a vibrant and dynamic organisation, dedicated to developing and delivering clean and safe energy options to improve the quality of living for all. Please attach your cover letter and resume in word format (preferred). For a confidential discussion please contact Nick Hines on 0410 425 358.