Project Coordinator

**Role Overview**

Amidst an exciting expansion phase, we're seeking a dynamic Project Coordinator to join our energetic BOO team at our Marrickville (SYD) hub. Take on this essential role to support our account management team, ensuring exceptional customer service for both prospective and current clients.

This role offers great variety - you'll oversee installations, removals, and activations with our Australian and New Zealand installation team and contractors. Our business handles a range of tasks, including Retail Installations, Visual Merchandising, Maintenance, Signage Installations, Removals, and Trade Show activations, all of which require project coordination and management.

You will also be responsible for compiling briefs and budgets from our account management team and clients, scheduling with our nationwide installation team, and providing timely reports. The Project Coordinator will manage bookings and arrange for our service technicians to attend in a schedule that meets our clients' needs.

We are open to a hybrid work model, that contains work from home & on-site after 3 months or proven success within the job role & BOO’s cultural values.

**About the Role**

We're on the lookout for an individual with a background in one of the following; administration, project management, retail and client service combined with a keen interest in the world of retail marketing & activations. As our newest project coordinator, you'll become an integral part of our lively team - positioned right on the frontline of our operations. Your primary mission? To flawlessly communicate and activate our client requirements, all while lending a hand in administrative tasks and providing clear briefs, budgeets & instructions to the installation team.

When it comes to customer service, both within our team and outward-facing, it's a top-tier priority. Fear not if you're not a seasoned pro - we offer in-house training and consistent guidance to help you flourish, we make that a promise.

This role is tailor-made for those who can expertly juggle their time, boast organisational wizardry, and execute tasks with precision. You'll be tasked with a delightful variety of responsibilities, from planning and scheduling rollouts, signage installs, job completions to managing budgets, and ensuring that projects come to life seamlessly.

If you're someone who thrives in a fast-paced environment and wants to dive headfirst into the exciting world of retail marketing, we've got just the role for you. Are you ready to step up and make a mark? Let's embark on this journey together

**The Roles Duties**

Your day will be a dynamic blend of communication and collaboration, involving interactions with clients, colleagues, and our installation team. You'll take charge of coordinating project installation and delivery, orchestrating seamless scheduling and logistics with our warehouse team to ensure everything runs like clockwork. You'll be a dependable pillar of support for our account managers, and your presence will be valued in meetings where your insights are required. You will be providing admin assisting with the preparation of quotes, tender documents and purchase orders, invoicing and progress service calls, along with general admin and data entry duties.

**Skills we’d love you to bring along**
- Exceptional communication and presentation skills - non-negotiable
- A knack for swift learning, a love for collaborative teamwork, and an appetite for challenges in fulfilling environments - essential qualities.
- Prior experience in an office setting, and adeptness in handling projects involving internal and external stakeholders and brands is a BONUS - these skills will shine.
- Computer literacy and learning is a must, working on the cloud CRM Software & Google Docs & Sheets - similar to Microsoft Word, Excel, etc.
- An eloquent communicator with meticulous attention to detail - your words matter.
- An avid interest in the world of retail marketing, relationships & people management
- curiosity is your compass.
- A well-rounded set of communication and listening abilities, vital for forging successful connections.
- A proven track record of juggling multiple tasks with enthusiasm and a positive outlook - no task is too big
- Equally comfortable working autonomously or as part of a dynamic team - flexibility is your forte.
- The motivation and vitality to manage various stakeholders - you're the conductor of collaboration.
- Above all, this role demands proactive, hardworking, and honest characteristics, coupled with boundless energy and an unwavering, can-do attitude. Your positivity is infectious

**Why work for BOOStudio?**

Join us for an exhilarating opportunity in retail marketing and project management at our innovative and dynamic company.

Since our founding in 2017, we've soared to new heights, working with the world's leading brands. Be a part of a team that redefines professionalism with energy, ambition, fun