Aps 6 - Event Planner

5 hours ago

Canberra, Australia Australian Government Department of Defence Full time

$83,928 - $95,873 (plus Super)
- Fairbairn - ACT

**The Role**
The Event Planner is responsible to Deputy Director Event Planning and works within the Event Planning team that coordinates, manages and executes events to achieve Air Force strategic intent and outcomes.

Events include, but are not limited to, the biennial Air and Space Power Conference, Exercise Pitch Black, the biennial Avalon International Airshow, Chief of Air Force Change of Command, and Senior Leadership Team farewell functions.
- Perform a lead or support role in Directorate of Air Force Events (DAFE) events; managing the event from concept design to execution.
- Liaise with speakers, venues, contractors, government departments and agencies and DAFE event support staff to ensure the successful execution of DAFE events.
- Coordinate the finance and governance around simple procurement activities, hospitality and sponsorship arrangements for DAFE events.
- Draft Event Management Plans (EMP), run sheets, site plans, administrative instruction and other documents necessary to support DAFE Air Force Events.
- Draft event documents as required, for example, invitations, letters, DEFGRAMs to support planning for DAFE events.
- Develop guest lists as necessary for DAFE event/events including processing RSVPs and ongoing liaison with event attendees.
- Coordinate event equipment (banners, signs, programs). Work with Royal Australian Air Force (RAAF) Public Affairs, Strategic Communications, Head Quarters Air Command (HQAC) and Air Force Head Quarters (AFHQ) stakeholders.
- Develop event briefing packs for senior officers, escort officers, etc.
- Develop BLIs, SOPs and event templates as necessary to support DAFE events
- Be proficient in DAFE's event management software platforms and tools.

**About our Team**
Established in 2018 the Directorate of Air Force Events provides Air Force with one centralised area of expertise for the planning, management and delivery of significant Air Force events. These events typically involve the coordination of multiple Air Force units at on and off-base locations across Australia and are hosted by a star-ranked officer. Attendance will often include senior ADF, Vice-Regal, ministerial, parliamentary and international guests.

We are searching for an energetic and highly motivated Events Officer who has corporate events experience from an agency or internal background. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.

To be successful in this role you will demonstrate a keen client service approach with a proven track record of delivering unique and creative experiences. Ideally you will have existing knowledge of local event suppliers and venues and will have a detail oriented and a hands-on work ethic. You will be someone who loves brainstorming, thrives on variety and enjoys a challenge. You will be genuinely passionate about dealing with people and providing an amazing customer experience.

As the Events Officer, you should be a self-starter, well-organized and possess a sound knowledge of vendor management. Excellent communication skills and attention to detail are vital in this role. You are someone who thrives in a fast paced, delivery focused environment, and you are comfortable working under pressure and with little supervision.

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