Administration Supervisor

Location: Melbourne | Northern Metropolitan

Job type: Full time

Organisation: The Royal Women's Hospital

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 24896

**Administration Supervisor - Reproductive Services Unit**
- ** 12 months F**ixed Term Position**:

- ** Full-time (38 hours per week + ADO)**

The Royal Women’s Hospital is Australia’s first and largest specialist hospital dedicated to improving the health and wellbeing of newborns and women of all ages. To join the Women’s is to be instrumental in forging progress towards health equity for women from ground-breaking research through to the bedside delivery of multi-disciplinary clinical care.

Creating exceptional experiences is at the heart of everything we do for our patients, their families, and our people across our specialised services within maternity, neonatal and women’s health.

Join us to create Victoria’s first fully Public Fertility Service (PFS) and help thousands of Victorian people to fulfill their dream of becoming parents. The new PFS offers high-quality, safe, and value-based fertility services for all eligible Victorians including people who are single, Aboriginal, LGBTIQ+, living with a disability, from culturally and linguistically diverse communities, from regional and rural communities and/or living on low incomes.

Building on decades of leadership in fertility care the PFS offers a full range of integrated services including:

- Fertility assessment and management, including consultations, fertility investigations, ovulation monitoring/tracking and ovulation induction
- Assisted reproductive treatments, as well as counselling, information and support
- A publicly run fertility preservation program so people with cancer or other health issues can have their tissue stored and retrieved for future us

**Your contribution**

??As our Adminstration Supervisor, Reproductive Services you willlead the clerical team, coordinate the day to day activities and oversee the smooth administration of theReproductive Services Outpatient Clinics to ensure efficient services that meet the needs of our patinets and their families. This position will also provide administration support to the wider unit.?Youwill hold a leadership role within team, role modelling the values of the Women’s and exemplifying patient-centred care. In collaboration with the Nurse Unit Manager you will maintain the efficient and effective operational management and coordination of our fertility clinics and administrative staff.Your duties will include (but are not limited to) the following:

- ?Provide daily support to clerical/reception staff and escalate any complex issues to the Nurse Unit Manager as required.
- ?Provide day to day oversight of the clerical service including completing rosters, allocation of work, manage annual leave requests and timesheet approval.
- ?Oversee the patient referral and appointment booking process in accordance with the Specialist Clinics Access Policy.

**About you**

To be successful within this role you will need to have:

- ?Previous hospital administration experience
- ?Previous supervisory and leadership experience
- ?Excellent written, verbal communication and interpersonal skills
- ?Computer literacy including proficiency in patient management computer programs

**Our offering**

When you join the Women’s you unite with talented people who share your purpose and unwavering determination to advance health outcomes for all women. You will find a workplace that is collaborative, progressive and passionate about learning and working together in multi-disciplinary teams to ensure you find the**_ exceptional _**in your everyday.

We are proudly Breastfeeding Association accredited. The Women’s is committed to gender equity principles and our people have an awareness of and sensitive approach to violence against women/family violence matters.

**Ready to make the move?**

**COVID-19 Vaccination Requirement***

Please be aware that in line with the Health Minister's Covid-19 Mandatory Vaccination Order, all workers at the Women's regardless of role, will be required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption.

**Influenza Vaccination Requirement**

In line with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, some health care workers are now required to have their flu vaccination to work in health care. Evidence of vaccination is required.

As this role fits into category A or B of the departments risk ratings, applicants will be required to have been vaccinated against influenza. Evidence of vaccination is required.

All applicants will be required to provide acceptable evidence of their vaccination status.