Aps4 - Practice Administrator - Legal, Legislation Liaison and Privacy Division

**Contact Officer**:
**Closing Date**:
**11.59pm AEST, Sunday 5 October 2025**

**The opportunity we have available**

The Practice Management (PM) team provides high-level administrative support to the lawyers and other officers in the Legal, Legislation Liaison and Privacy Division (Division) so they can effectively deliver their priorities to the department and its Ministers. The Division consists of Legislation Liaison and Privacy officers and a Commercial Law and Public Law team.

Reporting to the Practice Manager and working in a team, you will be an enthusiastic colleague who takes initiative for administrative tasks in a dynamic environment. Your contributions will support and enable the Division to deliver on its objectives.

A merit pool may be established for any future vacancies.

**What will you do?**

Operating under the direction of the Practice Manager, as an APS 4 Practice Administrator, you will collaborate closely with those in the PM team and the wider division, providing vital administrative support. Responsibilities include, but are not limited to:

- Prepare invoices for coding and process workflow on the system to enable completion of payment
- Create and process purchase order requests
- Liaise with external panel firms on accruals and process the data within a spreadsheet to track financials on a monthly basis
- Provide support and assist to arrange various key team events and meetings with internal and external stakeholders
- Assist and arrange registrations for external training sessions for lawyers and other team members
- Undertake property title and ASIC searches for lawyers
- Coordinate input for external and internal reporting in relation to the Division
- Assist with onboarding new starters and offboarding leaving staff members
- Assist with the co-ordination of administrative recruitment activities to ensure items progress in a timely manner
- Prepare meeting agendas and take meeting minutes
- Use support document management systems, including the Parliamentary Document Management System (PDMS) and Records Workspace (SharePoint)
- Perform other general administrative duties, such as printing, copying, assembling folders, filing, booking travel, meeting rooms and diary management to assist Executive Assistants in busy periods.

**Who are we looking for?**
- Assist with a variety of work within the PM team and manage competing demands with direction from the supervisor;
- Manage work flow, especially during busy periods;
- Demonstrate clear communication, organisational skills and confidence when communicating with internal and external stakeholders;
- Collaborate as part of a team and contribute ideas for continual process improvements;
- Conduct yourself in accordance with the APS values;
- Exercise discretion and understand the sensitive nature of the work that is carried out by the Division; and
- Contribute to identifying and mitigating risks that may impact the team’s ability to deliver outcomes for the division.

**RecruitAbility minimum requirements**

Minimum requirements for this role include:

- Previous administrative support experience, whether in a legal function or not;
- Proactive, eager to learn and develop current skillsets; and
- Can do attitude and care for the work that you do within the team for the division.

RecruitAbility is a scheme which aims to attract and develop applicants with disability and also facilitate cultural changes in selection panels and agency recruitment.

Job applicants with disability who met the requirements are advanced to the next stage of the selection process:

- Opt into the scheme
- Declare they have a disability, and
- Meet the minimum requirements of a vacancy advertised in the scheme

More information can be found at RecruitAbility scheme: A guide for applicants | Australian Public Service Commission.

**What else can we offer?**:
Our department offers a range of benefits, including:

- A Study Assistance Program providing paid leave and financial support for professional development;
- Flexible work arrangements and home-based work on agreement with the Practice Manager; and
- Generous leave entitlements, including 20 days of personal circumstances leave per year and 150 hours of paid annual leave (pro-rata).

**Eligibility requirements**

**Timeline and assessment**

A selection panel will be established to assess your suitability against the advertised role.

If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.

Applications open**:15 September 2025**

Applications close**:5 October 2025**

Application shortlisting**:9 October 2025**

Further assessments**:23 October 2025**

Selection report finalised**:30 October 2025**

Offers and announcements**:7 November 2025**

The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes.

**How to apply**

Applications for this opportunity close at