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Assistant Company Secretary

2 weeks ago

Melbourne, Australia Equity Trustees Full time

Join our team as an Assistant Company Secretary on a 12-month fixed-term parental leave cover. In this role, you'll play a crucial part in supporting our Company Secretary (CS) by delivering quality company secretarial support and offering expert advice on corporate governance within the Equity Trustees Group.

**About the role**:

- 12-month fixed-term maternity leave cover role, 5 days a week
- Administer and manage meetings of subsidiary companies and their sub-committees
- Provide support to the parent entity Board and its sub-committees, including external governance reporting projects
- Collaborate with the CS to ensure governance and legal compliance
- Manage subsidiary company meetings, ensuring compliance with APRA, ASIC, ACNC, and ASX obligations
- Draft ASX announcements for the Holdings company, covering substantive or statutory matters
- Advise on Corporate Governance best practice and support an effective corporate governance framework, including by developing / reviewing, charters, policies, procedures and compliances.
- Prepare and lodge timely and accurate corporate regulatory filings, including ASX lodgements and ASIC filings.
- Assist with the preparation of the Annual Report and Corporate Governance Statement
- Assist with the preparation of the Notice of Meeting and other governance aspects of the Annual General Meeting

**What you'll need to succeed**:

- Minimum five year's experience in an ASX Listed company
- Strong relationship building skills
- Knowledge of relevant laws and regulations
- Attention to detail and ability to meet deadlines
- Excellent communication skills
- Experience using Diligent board paper portals, Microsoft Office suit and Adobe Acrobat
- Tertiary qualifications in Business/Law
- Post-graduate qualifications in Corporate Governance (highly desirable)

**What we can offer you**:

- An attractive remuneration package, including reward and recognition programs
- An employee wellness program, including discounted health insurance and an employee assistance program
- A workplace volunteering and giving program to enable you to help others in the community
- We are proud to be part of the Top 30 Best Workplaces to Giveback 2022
- Discounted tax and estate planning services
- Great central CBD location, modern office fit-out and end-of-trip facilities

**About us - Trusted since 1888**

Equity Trustees was established in 1888 and is now one of Australia's largest specialist trustee companies. We help our clients grow, manage and protect their wealth now and for generations to come. As a trustee company, it is our responsibility to always act in our clients' best interests, ensuring they feel safe, valued, and cared for.

We are committed to providing a workplace that is flexible, rewarding, and supportive of individual development. Just as you will help us grow our business, we will help you grow in your career.

Agencies please note that this vacancy is being managed directly by the Equity Trustees' HR team. We will contact our preferred agency partners should we require additional support. Thank you.