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Front Office Manager

3 weeks ago

Southport, Australia jeloj pty ltd Full time

**Position Summary**:
The Office Manager is responsible for overseeing the daily operations of the office, ensuring efficient office functioning, and providing administrative support to all departments. This role requires a highly organized and proactive individual capable of managing multiple responsibilities simultaneously while maintaining a positive and professional office environment.

**Key Responsibilities**:

- **Office Operations**:

- Manage day-to-day office operations, including supply inventory, facility maintenance, and vendor relationships.
- Ensure the office environment is clean, organized, and fully equipped.
- Oversee the organization of meeting rooms, common areas, and office spaces.
- **Administrative Support**:

- Provide administrative support to executives and team members, including calendar management, travel arrangements, and expense reports.
- Coordinate and schedule meetings, appointments, and events.
- **Human Resources Support**:

- Assist with onboarding new employees, including setting up workstations and providing necessary materials.
- Maintain and update employee records and ensure compliance with company policies.
- Organize team-building activities, celebrations, and office-wide communications.
- **Budget and Financial Management**:

- Monitor office expenses and work within the allocated budget.
- Process invoices, purchase orders, and reimbursements as needed.
- Manage relationships with vendors and suppliers, ensuring cost-effective and timely delivery of services and supplies.
- **Technology Management**:

- Collaborate with IT to ensure office technology (computers, printers, phones) is operational.
- Troubleshoot minor technical issues and coordinate with external vendors for larger repairs or installations.
- **Compliance and Safety**:

- Ensure office complies with health and safety regulations.
- Develop and implement office policies and procedures to improve efficiency and safety.
- Act as the primary point of contact for building management and security.
- **Communication and Leadership**:

- Serve as the main point of contact for internal communications regarding office policies, procedures, and events.
- Foster a positive work environment by addressing staff needs and concerns.
- Lead by example, setting a professional tone for the office.

**Qualifications**:

- Bachelor's degree in business administration, management, or a related field (preferred).
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational, time-management, and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in office software (Microsoft Office, Google Suite).
- Ability to work independently and prioritize tasks.
- Experience with budget management and vendor coordination.

**Competencies**:

- Leadership and Team Collaboration
- Problem Solving and Critical Thinking
- Attention to Detail
- Adaptability and Flexibility
- Customer Service Orientation

**Work Environment**:

- This position is based in an office environment with typical office hours. Some flexibility in hours may be required during peak periods or special events.

**Job Type**: Casual

Pay: $30.00 - $35.00 per hour

Expected hours: 25 - 35 per week

Work Location: In person

Application Deadline: 08/09/2024