Tech-savvy Office Allrounder Wanted

3 days ago

Bentleigh East, Australia Green Scheme Full time

This position is the administrative, financial, and marketing backbone of a small, dynamic company operating in the energy efficiency sector. Due to our status as an **Accredited Provider under the VEU** (Victorian Energy Upgrades) and a **Solar Vic Approved Retailer**, a high level of discipline and attention to compliance is essential.

1. **Administrative & Compliance Focus (The Backbone)**
- **Program Administration & Compliance**: Capacity to learn and meticulously manage documentation for both **VEU and Solar Victoria programs**. This includes handling claims, ensuring all required paperwork is accurate, and maintaining precise records for compliance and audit readiness.
- **High Attention to Detail & Accuracy**: Mandatory for all data entry and compliance-related tasks. Errors can directly impact company revenue and accreditation status.
- **Office Management**: Proficient in general office upkeep, supply management, scheduling, and professional correspondence.
- **Adaptability & Work Ethic**: Highly **adaptable**, **self-motivated**, and **disciplined**. Capable of managing shifting priorities and delivering work **under strict timelines**.

2. **Technical & Financial Proficiency**
- **Advanced Microsoft Excel Proficiency**:MANDATORY.** Expert use of Excel (or Google Sheets) for data tracking, auditing claims, managing project pipelines, and compiling financial data.
- **Microsoft Word Proficiency**: Highly skilled in professional document and template creation.
- **Xero (Accounting)**:Knowledge of Xero is an advantage.** Ability to assist with generating invoices, expense processing, and basic bookkeeping related to project claims.

3. **Digital Marketing & Communication**
- **Social Media Advertising Competence**:Competent in running online advertisements** on **Instagram and Facebook**. This involves campaign setup, targeting, monitoring performance, and providing basic reports on ad results to generate qualified leads.
- **Professional Communication**: Excellent written and verbal skills for engaging with customers, installers, suppliers, and regulatory bodies.

About the Company

We are a small, rapidly growing business dedicated to helping Victorians reduce their energy consumption and transition to sustainable solutions.

**Our Core Credentials**:

- **Accredited Provider under the VEU (Victorian Energy Upgrades)**: This status enables us to offer significant energy-saving upgrades and process Victorian Energy Efficiency Certificates (VEECs), making precise administrative work crucial to our operations and cash flow.
- **Solar Vic Approved Retailer**: We adhere to the highest standards set by Solar Victoria to provide solar PV, batteries, or hot water systems, relying on strict compliance with the **Solar Victoria Notice to Market** for all installations and customer interactions.

Work Location: In person

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