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Executive Assistant

2 weeks ago

Midland, Australia The Resources Hub Full time

We are seeking an Executive Assistant to the Managing Director to join our boutique consultancy that specialises in careers, talent, recruitment, and managed services. We are the go-to for people solutions for the agriculture, civil, construction, government, mining, and oil and gas industries.

Based in Midland, with a small supportive team, our open plan offices are centrally located, close to public transport, and parking. We offer flexible working hours, encouraging work/life balance (negotiated to also suit our needs) and pride ourselves on our inclusive, cooperative, and collaborative workplace.

Our ideal Executive Assistant will be able to
- Multi-task and manage their workload efficiently
- Work autonomously and within the team as required
- Provide exceptional organisational skills
- Communicate effectively, liaise with others, and build strong working relationships
- Manage high-volume communications, calendar scheduling, coordinate meetings and events
- Respect and maintain client/business confidentiality

Responsibilities include
- Lead short-term projects and initiatives as requested by the Managing Director
- Maintain an organised filing system of paper and electronic documents
- Assist Recruitment and HR Teams with all other related assigned tasks
- Communicate and be responsible for incoming and outgoing electronic communications on behalf of the team
- Prepare materials, Terms of Business, and presentations for the Managing Director's meetings and events
- Keep accurate records and files up to date
- Compose and edit written materials, including for marketing and social media release

Requirements
- Minimum three years' experience in detailed administrative and personal/executive assistant roles
- Proficient with Google and MS Office Suite, especially Word, Excel, and PowerPoint, with an ability to become familiar with business-specific programs and software
- Thrive in working in a dynamic team environment where no two days are the same

Contact Dani Tamati, Managing Director, on 0499 841 722.

**Applicant's must eligible to work in Australia**

**Job Types**: Part-time, Casual

Schedule:

- Day shift