Repairs Administrator

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.
At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible.
**Job posting end date**: 02/26/2025
We are seeking a Repairs Administrator to join our repairs team. You will support the Tomago office with all things administrative based.
This role is based on site at our Tomago location and will report in to the Service Centre Manager.
Team you belong to
We work closely with other internal stakeholders including account managers, coordinators, facilities, and managers. Our team culture is relaxed, we work well together and help each other out when needed.
What you’ll do
- Collate and submit weekly Works in Progress reports to customers.
- Assist with the administrative duties in relation to contractual obligations.
- Follow up on job completion, closure and prepare cost summary reports.
- Prepare invoices and investigate unpaid invoices.
- Monitor all orders and change orders in Quadrem and follow up with relevant stakeholders.
- Prepare and issue quotations, with guidance from the Repair Coordinators.
- Create and maintain job files.
- Create packing lists and non-sales shipments for movement of goods to be repaired or refurbished.
- Back-order report rectification for all repairs coordinators.
- Purchase consumables for the Workshop and Field Service Teams.
- Collate and submit monthly reports for service activities.
- Assist with administration, minute taking and distribution, planning, coordinating, Site Inductions & Rapid Induct and reception duties.
- Provide Workshop Supervisor with weekly RMS# to S4 job numbers table.
- Kronos Timekeeping & Reporting into S4 Hana.
- Prepare parts requisitions and purchase requisitions.
- Create demands for parts on Sales orders.
- Vendor Liaison.

Who you are
- Intermediate level skills in MS Office - Word and Excel.
- Excellent data entry skills - numerical and alphanumerical.
- Experience in office administration.

Desirable
- Knowledge and experience in the mining service industry or in the heavy industrial workshop industry.
- Knowledge and experience with accounting packages and in-house software systems.
- S4 Hana and Kronos Timekeeping knowledge.

What's in it for you
- A work environment where safety is always the number one priority - both your physical and mental health is our priority
- A competitive base salary reflective of your skills and experience with annual incentive program
- Additional Annual Leave benefit for all permanent and maximum term employees
- Flexibility in your working lifestyle - our team manages their own balance of working from home and in our office environment
- Gender Neutral Paid Parental Leave of 18 weeks at full pay
- Paid Volunteer Leave so you can give back to the local community or an organisation of your choice
- Active Social Club and company wide social events as your social wellness is important to us
- Family focused events as your family forms part of our close-knit community
- Comprehensive medical benefits including discounted private health insurance for employees and immediate family
- Company provided Salary Continuance insurance cover
- Career development & education assistance to further your technical and leadership ambitions

Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, or status as a qualified individual with a disability or protected veteran.
Metso is a frontrunner in providing sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. By helping our customers increase their productivity, improve their energy and water efficiency and environmental performance with our process and product expertise, we are the partner for positive change.
**Hiring Manager**: Dean Bowmaker
How to join - Working at Metso - About Metso - Diversity and Inclusion - Meet our people
Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.
Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and