Personal Assistant to Gm Portfolio Management

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Personal Assistant to GM Portfolio Management Retail & Director, Marketing & Insights to join our Sydney Team. You will provide a high level of administrative support to the General Manager, Director and their departments.

**Your duties include but are not limited to**:
Keep MLT members abreast of the pulse of the business.
Operate without supervision in the executive environment.
Prepare and edit all general correspondence, speeches, media statements and articles.
Deal with confidential information and ensure a high level of discretion.
Prioritise work across a range of departments and projects.
Provide administrative support to Management team and employees across the business as required.
Preparing reports and additional correspondence including papers, presentations, briefings and proposals.
Prepare, collate and distribute monthly reports.
Manage staff events, engagement initiatives, conferences, and projects as required.
General administrative tasks including expense processing, invoices processing and maintain filing.
Building collaborative relationships with key internal and external stakeholders
Managing conflicting priorities and expectations and providing prompt and professional communication.
Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations.
Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
Driving improvements and maximising efficiency of administration processes.
Competing tasks accurately, on time and to a consistently high standard.
Assisting with any projects, or undertaking additional duties as reasonably required.
Supporting the GM’s with HR people requirements - e.g approving recruitment and employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date.
Work with the PA & EA community including being a role model to all Assistants in the business to promote professional standards, attitude and discretion.
May occasionally work additional hours or be on call on weekends depending on GM’s workload.

Your point of difference

To be successful you will have extensive experience as a senior personal assistant in high-volume administrative roles.

Advanced IT proficiency, and experience in events and contract management is desirable for this role. A proactive, problem-solving ability, time management and organisational skills are highly regarded.

Finally, you will be a team player, who works well independently and has exceptional interpersonal skills.

What sets us apart
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.