Executive Assistant to Director

Position Summary:
We are seeking a dedicated, motivated individual who has previous experinace in earlychildhood education to come on board as an assistant director to start in August 2025. The canadiate will work closely to manage and oversee daily operations, ensuring a safe, nurturing, and educational environment for children. This role involves supporting the staff management, program planning, compliance, and fostering strong relationships with families, staff, and the community.

Key Responsibilities:
1. Staff Support and Management:

- Assist in the recruitment, training, and development of childcare staff, fostering a positive and collaborative team culture.
- Supervise and support educators in implementing the curriculum and daily routines.
- Conduct staff observations and provide constructive feedback, ensuring best practices in early childhood education.

2. Program Planning and Implementation:

- Collaborate with educators to develop and implement age-appropriate and engaging educational programs that meet developmental milestones and individual needs.
- Monitor program quality, making adjustments to align with curriculum goals and the center’s philosophy.
- Support educators in documenting children’s progress, maintaining high standards for observations, assessments, and individualized plans.

3. Compliance and Health & Safety:

- Ensure compliance with licensing regulations, including health and safety standards, child protection policies, and mandatory reporting.
- Conduct regular risk assessments, emergency drills, and inspections of the facility and equipment.
- Manage health and safety protocols, ensuring a clean, secure environment that supports the well-being of children and staff.

4. Family and Community Engagement:

- Build and maintain positive relationships with families through open communication and regular updates on their children’s progress.
- Organise family events, meetings, and workshops to foster a sense of community and support family involvement in the center.
- Act as a point of contact for family inquiries and concerns, addressing issues promptly and professionally.

5. Administrative Duties:

- Assist the Director in budgeting, resource allocation, and inventory management to support the center’s operational needs.
- Prepare and maintain accurate records, including attendance, incident reports, and regulatory documentation.
- Support the Director in meeting enrollment targets, managing waiting lists, and ensuring a welcoming environment for prospective families.

6. Professional Development and Continuous Improvement:

- Stay updated with current trends, regulations, and best practices in early childhood education.
- Participate in professional development opportunities and encourage staff to engage in ongoing learning.
- Contribute to the continuous improvement of the Quality Improvement Plan (QIP) to align with national quality standards.

Qualifications:

- Diploma or Bachelor’s Degree in Early Childhood Education or related field.
- Previous experience in a childcare or early learning setting, ideally in a leadership or supervisory role.
- Strong understanding of childcare regulations, health and safety standards, and early childhood education frameworks (e.g., EYLF, NQS).
- Excellent communication, interpersonal, and organisational skills.
- Ability to work collaboratively in a team environment and effectively manage multiple tasks.
- Current First Aid, CPR, and child protection training.
- Valid Working with Children Check (or relevant state check).

**Job Types**: Full-time, Permanent

Pay: $35.00 - $45.00 per hour

Expected hours: 38 per week

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift
- Afternoon shift
- Evening shift
- Monday to Friday
- Morning shift

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 01/08/2025