Secretariat Services Officer

2 weeks ago

Brisbane, Australia Queensland Health Full time

**The role**: Reporting to the Manager, this role provides high level, confidential and client-focussed executive support and advice in the management of secretariat functions for the Executive level forums, advisory committees and Boards as relevant, to ensure that these high level groups operate in the most effective way possible.Key responsibilities include:

- Provide secretariat services to eHealth Queensland sponsored Executive Committees, subcommittees or other forums by preparing submissions and briefing papers for meetings, provide guidance and support on the implementation of secretariat policies, procedures and templates.
- Prepare, maintain and disseminate high quality documentation and other relevant information for the support committee(s) including minutes, actions and decisions and provide ongoing advice through the provision of project plans, status reports, issues logs and completion reports, ensuring the retention of appropriate records.
- Using high level judgement and communication skills, guide and inform senior management and stakeholders as to meeting and governance parameters, outcomes and decisions.
- Develop positive, collaborative working relationships with Queensland Health senior management and support staff across Queensland Health.
- Develop and manage stakeholder relationships including senior management and support staff, initiating and facilitating open communication and disseminating business information.

Are you right for this role?To be considered for this role, you will have exceptional attention to detail, be highly organised, and be excellent at addressing competing priorities. Have excellent communication and interpersonal skills with a diplomatic approach and the ability to liaise and relate to a wide range of stakeholders including senior and executive stakeholders.
- Competitive salary + generous superannuation and leave loading
- Flexible working arrangements
- Diverse work culture
- Career training and development

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