Executive Assistant

3 days ago

Melbourne, Australia Beaumont People Full time

Full time, Temporary opportunity
- Melbourne CBD Campus
- Competitive hourly rate
- Temporary position for approximately 7 weeks
- Full-time hours (on-campus working)
- $55 - $60 ph + super

**The Organisation**
Beaumont People are proud to be partnering with one of Australia's leading Universities based in the heart of Melbourne's city, with modern facilities, a young and innovative vibe, and easy access to public transport, cafes, shops and vibrant galleries. This University and the direct team is collaborative, diverse and community-focused.

**The Opportunity**
This role would see you working in a prestigious unit of the University, providing direct support to two academic portfolios. You will form part of an executive support team, and take an active role in managing administrative and projects across these areas. Further duties may include:

- Provide administrative and secretarial support to two executives including diary and inbox management
- Arrange meetings, coordinate invitations, catering, and room set up
- Coordinate and manage travel, agendas and meeting bookings
- Compile expenses, liaising with the finance team for expenditure reporting, purchase orders
- Prepare, edit and send communications on behalf of executives, and distribute all incoming communications as required
- Provide secretarial support by attending meetings, distributing meeting packs and papers, minute taking and drafting agendas
- Other duties as required

**About you**
To be successful in this role you will possess:

- Prior experience as an Executive Support position, supporting multiple executives
- Experience within higher education or government sectors will be highly regarded.
- Exceptional written and verbal communication skills
- Strong organisational and multitasking abilities
- The availability to commence immediately

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