Administration Assistant

**Position Objective**

To provide integrated support on an operational level for our children and young
people within an intensive therapeutic care or foster care setting whilst ensuring all
systems are in accordance with relevant governing bodies.

**Key areas of work**

Across all departments:

- Conduct client file audits in line with the Office of the Children’s Guardian
(OCG) guidelines
- Ensure that Office of the Children’s Guardian (OCG) standards, policies and
procedures are being met, including but not limited to completing audits,
performance monitoring and tracking systems
- Gather, store and manage accreditation evidence for the OCG
- Update client files in line with issues identified through file audits in
collaboration with Caseworker.
- Undertake and coordinate initial set-up of internal client files
- Maintain and monitor client files and information within internal files
- Ensure all documents are saved on the Allambi Care server in line with
client hard copy files
- Ensure all client paper work is filed into the client’s file on a daily basis
- Document meeting minutes and provide meeting reports to all stakeholders
in a timely manner.
- Conduct performance monitoring through information collation on a
continual basis
- Liaise with support services within Allambi Care
- Provide systems support - database entry and maintenance, scheduling, Key Performance Indicators
- Manage systems for car bookings and maintenance of department vehicles
- Archiving of client files

Additional duties for Foster Care Administration Assistant:

- Maintain and Audit Foster Carer Files - hard copy and electronic.
- Audit, maintain and monitor Foster Carers databaseand AIMS where
requested.
- Ensure up to date client information is requested from Community Services
- Collation and distribution of the Carer Newsletter as directed.
- Assist in Coordination in of Carer events, calendars and ongoing training
including; carer contact, training preparation and data collation.
- Assist in the Coordination of vehicle pool safety inspections, booking and
database maintenance.

**Minimum requirements (Essential Criteria)**
- Ability to perform data entry ensuring accuracy and conciseness
- Ability to utilise, record, store and retrieve information from client files to
effectively complete tasks
- Ability to file and maintain client database records both digital and hard copy
- Ability to prioritise, organise and complete set tasks given according to
demanding time lines
- Ability to identify potential issues and aid in achieving positive outcomes
- Ability to negotiate and achieve positive outcomes when problem solving
- Ability to work both independently and part of a team
- Communicate effectively via written, technological, oral and interpersonal
avenues
- Knowledge of Allambi Care policies and procedures
- Hold a minimum of Year 12 level education

**What is on offer?**
- Full Time Employment
- Salary Packaging (Salary Sacrifice)
- Fitness Passport
- 4 Weeks Annual Leave
- 12 Roster Days Off a year (One per month)
- Monday - Friday work week.

**If you meet the above criteria and you’re interested in contributing to an organisation that values the highest level of quality in everything it sets out to achieve, we want to hear from you**

**Applications close Friday, 20th December 2024.**

**APPLY NOW