Reception/administration Assistant

**About us**:
Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship-driven service. Our client base covers retail, transport, education, residential, industrial, commercial and public buildings.

You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen.

In our 35 years of operation, we have achieved great success, and we are about to get a whole lot bigger

**About the opportunity**:
We have an exciting opportunity for a motivated and detail-oriented Reception / Administration Assistant to become a key part of our dynamic team.

This role supports daily office operations by managing reception duties, administrative tasks, kitchen coordination and general office coordination. This includes prompt, courteous and effective communication, both written and verbal, with internal and external stakeholders to ensure the smooth and effective administration of the Tradeflex offices.

**Key responsibilities**:

- Present as the face of Tradeflex as part of our Front of House team, delivering outstanding customer service and welcoming staff and clients to our offices. Answer and direct phone calls, take messages, and field/answer all routine and non-routine questions.
- Provide a full range of administrative and executive support to the Tradeflex management team.
- Coordinate functions and events at 101 Collins Street, Melbourne.
- Support and assist with the day-to-day business administration activities, including data entry, reporting, client support and coordination of service providers.
- Maintain office protocols and procedures to enable a professional, high-performance workplace.
- Manage and coordinate travel arrangements and bookings as requested.
- Establish processes, procedures and guidelines that maximise the use and usability of our workspaces for the highest level of efficiency, effectiveness and professionalism.
- Assist in the design and coordination of team events, including Christmas party, Client Lunch and Dinner events, as well as bespoke client engagement events/activities.
- Work alongside managers and admin staff to coordinate meetings including board room reservations and organisation of catering.
- Manage and order workplace supplies (stationary, consumables, kitchen supplies, etc).
- Other administration duties as required.
- Be an advocate of the Company's Cultural Values by demonstrating strong alignment to above the line behaviours.

**About you**:

- Certificate in Business Administration is desirable.
- Proven experience in a similar role as a receptionist or administration assistant.
- Comprehensive knowledge of business and administration practices.
- Experience with general administrative tasks, such as preparing documents, handling correspondence and assisting team members.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Demonstrated proficiency in business writing and verbal communication skills using correct grammar
- Familiarity with telephone systems, office equipment (e.g., photocopiers, printers), and general office software.
- Ability to manage competing deadlines, multiple tasks in a demanding work environment.

**What are you going to love here?**
- Our culture; one team, shared success, and big ideas
- A professional and polished company that is proud and celebrates achievements
- A company that is aiming big and is in major growth mode
- Supportive leaders who care and invest in your success
- Employee Assistance Program
- Attractive Employee Referral Program and Employee Recognition Awards
- Our great location - a two-minute walk from the station in state-of-the-art offices
- Need we say more.

**How to get onboard?**

If this sounds like the right balance of excitement, challenge, and value you could bring to the position and company, then we would love to hear from you.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person