Administrative Specialist

2 weeks ago

Canberra, Australia KBR Full time

**Title**:
Administrative Specialist

**About KBR**:
We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia’s largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a diverse team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to the defence force.

**The Opportunity**:
The role of the Administrative Specialist is pivotal within KBR Australia Defence & Security Solutions (ADSS), providing administrative support for our Senior Leadership Team.

There are two (2) positions available:

- x1 full time, permanent
- x1 full time, fixed term (12 months)

**These roles can be based in either Canberra (preferred) or Brisbane.**

**Responsibilities**:

- Management of senior leadership calendars
- Preparation and organisation of travel requirements
- Serve as liaison between executive leadership and internal/external stakeholders.
- Maintain confidential information
- Provide administrative support during meetings
- Manage monthly credit card, reimbursements, and timesheet approvals.
- Work closely with the broader administration team for ADSS
- Previous experience in an Executive Assistant or complex administrative position.
- Ability to manage multiple senior-level executive leaders and build strong relationships
- Strong problem-solving skills and sound judgment.
- Ability to efficiently manage competing priorities and maintain a high level of attention to detail.
- Well-developed verbal and written communication skills.
- Self-motivated, proactive and exhibits high emotional intelligence

**What we will offer you**:

- A workplace culture certified as a Great Place To Work
- Flexible working
- Competitive salary (including annual reviews)
- Paid parental leave
- Income protection
- Corporate rewards
- Salary packaging/Novated leasing
- Employee stock purchase plans
- Flu shots, skin checks and discounted private health insurance
- Career development: Online learning, mentorship and career pathways

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