Executive Officer

**About the School**:
Our school is a co-educational Independent Public School with an excellent tradition and reputation for student success. We are a Council of International Schools Accredited Member and we seek to motivate and enthuse students to enjoy balanced academic, artistic, cultural, sporting and community service experiences as they forge future pathways.
About the Role
As an Executive Officer your responsibilities include, but are not limited to:

- Organise the Executive Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school and the Department.
- Directly report to the Executive Principal.
- Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
- Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
- Maintain effective time management practices for the Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
- Monitor progress and report to the Executive Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
- Provide executive support for meetings chaired by the Executive Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
- Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
- Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities.
- Receive visitors and delegations to the Principal.
- Organise the Executive and the Leadership Team liaison with key stakeholders in promoting the strategic plan across the school.
- Provide information and interpretation of departmental and school policies in accordance with advice from regional and at times, central office staff.
- Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including the use of style guides, templates and other corporate standards.
- Develop, implement and review executive support systems and procedures to ensure that they operate in accordance with departmental requirements and standards.

**A mandatory requirement of this role is**:

- In accordance with the Working with Children (Risk Management and Screening) Act 2000 a person is prohibited from working in regulated child-related employment unless the person holds a current Working with Children Check clearance (blue card) issued by Blue Card Services.

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 2-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.