
Receptionist and Admin Assistant
1 week ago
About the role
St Michael’s Parish Baulkham Hills Location: 1-3 Chapel Lane, Baulkham Hills, NSW Employment Type: Permanent Part-Time (Job Share) Classification Level: Clerks Private Award Level 3 Hours: 8:30 am - 4:30 pm.
About St Michael’s Parish: St Michael’s Catholic Church in Baulkham Hills is a vibrant and welcoming parish dedicated to serving its community. We are seeking highly organised individuals to join our team and contribute to creating an efficient and supportive environment for our clergy, staff, parishioners, and visitors.
The Opportunity: We are looking for two highly organised individuals to join our team as Receptionist/Admin Assistants. This role is structured as a part-time job share (both working 3 days each). As the first point of contact for visitors and callers, you will play a crucial role in supporting the Clergy and Office Manager, ensuring the smooth daily operation of the Parish office.
Responsibilities (Tasks)
- Manage all incoming phone calls and greet visitors at reception.
- Coordinate diary management for Meeting Rooms and Church bookings.
- Prepare materials for Weekday and Weekend Mass Services (Bulletin, Prayer Sheets, Daily Mass Sheet, Mass projection slides).
- Prepare Children’s Liturgy Materials.
- Handle reporting for Copyright.
- Manage all Rosters for Parish Ministries.
- Perform mail distribution and general administrative tasks, including filing and archiving.
- Process all bookings for Baptisms, Marriages, and Funerals.
- Input relevant data into the Padre program, including Parishioners Details and Registers.
- Assist with the Sacramental program: compile databases for children registering, perform all related data entry, prepare projection slides, and manage certificates and paperwork filing/archiving.
- Manage office supply inventory and purchasing.
- Report routine maintenance issues.
- Undertake other duties as assigned by the Office Administrator and Parish Priest.
- Some evening work will be required during Children’s Sacramental Programmes.
About you
Essential
- Alignment with Catholic values.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organisational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher, and Access).
- Experience with phone systems and basic office equipment.
- Ability to work independently and as part of a team.
- A positive and professional attitude.
- Willingness to undertake some evening work during Children’s Sacramental Programmes.
- Willingness to be trained in the Padre program.
Desirable
Prior experience in a receptionist or administrative role.
If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you
About us
At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.
We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.
At the heart of the Diocese of Parramatta is its people and vibrant culture. We celebrate diversity and multiculturalism, reflecting the rich tapestry of Western Sydney and the Blue Mountains. Our teams come together not only to work but to support one another in their personal and professional journeys.
We understand the importance of work-life balance and offer a range of benefits to support our employees:
Flex Working: We promote flexible working arrangements, allowing you to balance your professional and personal life effectively.
Leave Entitlements: We offer generous leave entitlements, ensuring you have the time you need to recharge and spend with loved ones.
Salary Sacrifice: We provide salary sacrifice options to help you maximise your financial benefits.
Applications close 31 July 2025.
- a resume
- a cover letter
.
-
Receptionist / Admin Assistant
1 day ago
Brisbane Central Business District, Australia The MAS Agency Full time**Administration & Office Support**: **Full Time**: **Brisbane CBD / QLD**: **About the Employer** Our client specialises in providing excellence to its clients within the Financial Services sector. They have been in the business for over 30 years and stay focused on their client’s needs. Be part of a business who thrive in continuously achieving their...
-
Reception / Admin Support
7 days ago
Hills District, Australia sharonbennie Full time**Receptionist** - **$65k Package**: - **Small, well kept portfolio**: - **Strong team culture and career advancement**: - **Monday to Saturday (with RDO)** **Company** This is one of the top performing agencies in their franchise group and they are an extremely professional and knowledgeable team in their area. With an entrepreneurial Licensee and the...
-
Receptionist
7 days ago
Sydney Central Business District, Australia HAYS Full timeA boutique law firm are looking for a permanent receptionist to join their supportive team! **Your new company** A boutique Sydney CBD legal firm is looking for a receptionist to join their organisation permanently. They specialise in NFP, commercial, property, defamation, criminal law, family law and wills & estates. **Your new role** In your new role...
-
Medical Receptionist
2 weeks ago
Everton Hills, Australia Everton Hills Dental clinic Full time**Job description** **About Us**: At Everton Hills Dental Clinic, we pride ourselves on delivering exceptional patient care in a warm, welcoming environment. We are a fast-paced, dental practice committed to clinical excellence and outstanding service. As we continue to grow, we’re looking for an experienced and professional receptionist to be the first...
-
Dental Assistant/receptionist
2 weeks ago
Hills District, Australia GRMP Pty Ltd Full timeA hills district dental practice is looking for a friendly dental receptionist/ practice manager. Basic computer skills and a good command of the English language is essential. A good knowledge of Dental 4 windows is preferable. **Job Types**: Full-time, Part-time, Temp to perm Pay: $24,000.00 - $36,000.00 per year Work Location: In person
-
Medical Receptionist
2 weeks ago
Baulkham Hills, Australia Myhealth Medical Centre Baulkham Hills Full timeMyhealth Baulkham Hills is looking for a friendly, professional and organised Medical Receptionist to join the team. The position will be casual to begin, with a veiw to permanancy for the right person. We are looking for someone to join the team who can bring their previous experience into the role and grow within our team. What we are looking for in this...
-
Admin Assistant
1 week ago
Surry Hills, Australia Spare Staff Full time**Spare Staff **is hiring **Admin Assistant** for **S2M** **How to apply**: Application can be submitted on this link for review: - Location: Marrickville NSW 2204 - Status: Fixed Term, Full Time (35 hours / week) & Contract roles - Salary: $85,000 - 90,000 plus superannuation, commensurate with experience (not-for-profit salary packaging...
-
Receptionist/ Office Coordinator
1 week ago
Sydney Central Business District, Australia AccountAbility Full time**Receptionist/ Office Coordinator** - Sydney CBD | $65,000 + Super | Permanent Full Time - Renowned and award winning travel company with great benefits and culture - Looking for admin superstars with excellent communication skills The role would suit a dynamic receptionist/administrator who wants a more progressive role & will be a key voice in the...
-
Medical Receptionist
3 days ago
Surry Hills, Australia Medical Centre at Surry Hills Full time**Position Vacant** **Medical Receptionist/Junior.** A Junior casual/part-time Medical Receptionist required for a General Practice. We are located at Surry Hills. It is close to the light rail and Central station. The Role: - Front Desk Reception: Customer Service Skills. - Booking appointments and rescheduling appointments. - Basic administrative...
-
Receptionist
2 weeks ago
Brisbane Central Business District, Australia HAYS Full timeRecruiting an experienced receptionist with strong people skills. **Your new company** This committed organisation strive to support people in their professional career. **Your new role** As the receptionist, you be part of a small team who all work cohesively to ensure they are providing the best service. Key duties: - Word Documentation - Answering the...