Administrative Assistant

1 week ago

Wentworthville, Australia MC Occupational Therapy Full time

**Objectives of this role**
- Ensure operational efficiency, effective communications, and other strategic and tactical planning.
- Serve as a scheduling assistant for all therapists and specialists
- Oversee and achieve organisational goals while maintaining an efficient, productive, and positive office culture and employee experience

**Responsibilities**
- Answer and direct phone calls, field inquiries from health providers, and maintain office efficiency by arranging appointments and meetings.
- Confirming referral information including NDIS goals, funding information, agenda items, medical documentation.
- Following up outstanding invoices, documentation or quotes.
- Update spreadsheets used by accounting, production, and field services
- Schedule and track equipment trials and liaising with clients/nominees and providers.
- Research assistive technology, courses and other information requested (seldom)

**Required skills and qualifications**
- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent

**Preferred skills and qualifications**
- Experience in the healthcare or allied health industry (preferred)
- Experience in developing internal processes and filing systems

**Remuneration**
- 4 days part-time. Minimum 6 business hours per working day.
- Agreed rate of $22.91/hr to $25/hr (dependent on level of experience)
- Australian ABN required as you will need to provide an invoice for services fortnightly or monthly depending on preference.
- Hybrid role, meaning majority of this work can be completed remotely.
- Must be available to work a minimum of 5 hours between 9am to 5pm

**Job Types**: Part-time, Subcontract, Casual
Part-time hours: 24 per week

**Salary**: $22.91 - $25.00 per hour

**Benefits**:

- Work from home

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Christmas bonus
- Overtime pay
- Performance bonus

**Experience**:

- Microsoft Office: 7 years (required)
- Administration: 1 year (required)

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Shift availability:

- Day Shift (required)

Work Location: Hybrid remote in Wentworthville, NSW 2145

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