Team Assistant

2 days ago

The Rocks, Australia Ingenia Communities Full time

You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets. We employ over 1300 people across 120 parks and communities, with offices in the 3 eastern seaboard states.- Here at Ingenia, you can enjoy working within an organisation that genuinely cares for its people and is committed to creating communities where our residents and visitors can truly belong.**What's on Offer?**
- Competitive salary package + bonus
- 6 Months Paid Parental Leave
- Paid Volunteer Leave as part of giving back to the local community.
- Staff discounts on our Ingenia Holiday Parks

**About the Role**

With several exciting projects and developments in the pipeline, Ingenia Communities is looking for an engaging and professional Team Assistant to support our ongoing business growth. This role will primarily provide diary management and travel coordination support to our Executive General Manager (EGM) of Development. Additionally, the role will provide administrative support across a selection of Sydney based executive leaders across Marketing, Sales and Acquisitions as well as ad hoc administrative support to our Office Manager.

**Key Accountabilities**
- Diary management, meeting coordination and scheduling for the Executive General Manager, Development
- Travel coordination and booking for the Executive General Manager, Development
- Support with invoice management and coding credit card expenses
- Prepare presentations and collate information.
- Coordinate team meeting events including catering.
- Manage incoming phone enquiries for the Sydney Corporate Office on occasion.
- Managing receiving guests and deliveries from the lobby on occasion.
- Assist the Sydney Corporate office in the absence of the Office Manager.
- Treat all team members with respect to support a team environment and provide high levels of service and support.
- Develop professional relationships with your team members to ensure optimal communication, efficiency, and productivity.
- Participate & contribute to meetings and make suggestions for continuous improvement.

**About You**
- Strong computer literacy skills particularly with Microsoft Office, Excel, PDF, Outlook,
- Demonstrated experience in an assistant or like role to senior executives.
- Confident and proficient in dealing with conflicting priorities.
- Exceptional planning and organisational abilities.
- Confident in decision making and able to work with mínimal supervision.
- Excellent customer service skills.
- Corporate and professional presentation.
- Confident and proficient at dealing with people.
- Please note that to be considered for this role you must be able to work in Australia and be able to provide evidence of working rights. All employees of Ingenia Communities must undergo a National Police Check._

**Culture and Benefits

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